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43 <br /> <br />a) For the month of June each year, the following deadlines for invoices exist. <br />Specific dates for each fiscal year close will be confirmed in May of that year. <br />(1) June 18, 2022 <br />(2) June 17, 2023 <br />(3) June 15, 2024 <br />(4) June 21st, 2025 <br />For the FY of July 2021-June 2022, Contractor may submit one initial invoice to <br />the County by July 5th, 2021 in the amount of $500,000 as an advance payment <br />for the fiscal year. The Contractor will reconcile this one-time advance payment <br />on or before the September invoice. a) A similar arrangement for a one-time <br />annual advance payment in July for each fiscal year will be in place. <br />2. Other than the advance payments in July of each year, which are reconciled by <br />September of each year, Contractor will only invoice for actual costs. <br />3. Within 20 business days of the termination or expiration of the contract, Contractor <br />must submit a final invoice and refund to County any advanced funds in excess of actual <br />costs. In no event, however, shall County’s annual fiscal obligation under this Agreement <br />exceed the amounts noted in Exhibit B Section A. Budget 1. Fiscal Year and Amount. <br />4. In the event that the County makes any advance payments, Contractor agrees to <br />refund any amounts in excess of the amount owed by the County or credit a portion of <br />such advance payments to the County. Contractor is not entitled to payment for work not <br />performed as required by this Agreement <br />a) Invoices are to be sent to: <br />Lori Morton-Feazell <br />San Mateo County Animal Control and Licensing <br />225 37th Ave, PONY PBH319ACL <br />San Mateo, CA 94403 <br />650-573-3726 <br />lmorton-feazell@smcgov.org <br /> <br />b) All invoices should reflect the “Staff report on FTE percentage of hours spent at <br />the County shelter” and shall include: <br />(1) Total amount of expenses incurred <br />(2) A breakdown of those expenses according to budget categories included in <br />Exhibit F <br />(3) A payroll report of positions identified in the annual organizational chart <br />(4) Associated reports on performance metrics <br />(5) A description of any accomplishments or challenges in providing services or <br />changes to service provision. <br />5. Additional supporting documentation is not required to be submitted with <br />invoices, however, the County can request supporting documentation o n <br />demand. <br />DocuSign Envelope ID: 6C491BB9-BC86-4B49-A708-70DFC750A9BD