Agmt21 CDBG Child Care Coordinating Council of San Mateo County

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REV: 03-16-2021 PR 4. CHANGES TO PROJECT. No changes in the Project described in this Agreement which is funded by the Subaward will be made without the prior written consent of City. 5. PAYMENTS. A. Program Income. Subrecipient will report all program income (as defined at 24 CFR Section 570.500(a)) (“Program Income”) generated by activities carried out with CDBG funds made available under this Agreement. The use of Program Income by Subrecipient will comply with the requirements set forth at 24 CFR Section 570.504. By way of further limitations, Subrecipient may use such income during the Subaward Period of Performance for activities permitted under this Agreement, and all the provisions of this Agreement will apply to such activities. All unexpended Program Income, in accordance with Section 13 of this Agreement, will be returned to City at the end of the Subaward Period of Performance or upon the earlier termination of this Agreement. Any interest earned on cash advances from the U.S. Treasury and from funds held in a revolving fund account is not Program Income and will be remitted promptly to City. B. Payment Procedures. Subrecipient will keep detailed and accurate records of all expenditures made and expenses incurred which are funded under this Agreement. Payments of funds allocated pursuant to Paragraph 1 will be made to Subrecipient on a reimbursement basis as follows: (i) Subrecipient will submit requests for payment electronically to the website specified by City’s CDBG/HOME Program on a quarterly basis, by the 15th day of the months October, January, and April and the 1st day of June; (ii) all requests for payment will be accompanied by copies of original receipts or other proofs of expenditures, and will disclose monthly amounts of Program Income, if any, generated by user fees or any other means; (iii) any Program Income, if applicable, will be expended by Subrecipient prior to requesting reimbursements and subtracted from corresponding requests for payment; and (iv) the final payment request must be submitted and received by City no later than June 1, 2023. ATTY/AGR.2021.055/Child Care Coordinating Council of San Mateo County (Page 3 of 21)