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43 a) For the month of June each year, the following deadlines for invoices exist. Specific dates for each fiscal year close will be confirmed in May of that year. (1) June 18, 2022 (2) June 17, 2023 (3) June 15, 2024 (4) June 21st, 2025 For the FY of July 2021-June 2022, Contractor may submit one initial invoice to the County by July 5th, 2021 in the amount of $500,000 as an advance payment for the fiscal year. The Contractor will reconcile this one-time advance payment on or before the September invoice. a) A similar arrangement for a one-time annual advance payment in July for each fiscal year will be in place. 2. Other than the advance payments in July of each year, which are reconciled by September of each year, Contractor will only invoice for actual costs. 3. Within 20 business days of the termination or expiration of the contract, Contractor must submit a final invoice and refund to County any advanced funds in excess of actual costs. In no event, however, shall County’s annual fiscal obligation under this Agreement exceed the amounts noted in Exhibit B Section A. Budget 1. Fiscal Year and Amount. 4. In the event that the County makes any advance payments, Contractor agrees to refund any amounts in excess of the amount owed by the County or credit a portion of such advance payments to the County. Contractor is not entitled to payment for work not performed as required by this Agreement a) Invoices are to be sent to: Lori Morton-Feazell San Mateo County Animal Control and Licensing 225 37th Ave, PONY PBH319ACL San Mateo, CA 94403 650-573-3726 lmorton-feazell@smcgov.org b) All invoices should reflect the “Staff report on FTE percentage of hours spent at the County shelter” and shall include: (1) Total amount of expenses incurred (2) A breakdown of those expenses according to budget categories included in Exhibit F (3) A payroll report of positions identified in the annual organizational chart (4) Associated reports on performance metrics (5) A description of any accomplishments or challenges in providing services or changes to service provision. 5. Additional supporting documentation is not required to be submitted with invoices, however, the County can request supporting documentation on demand.