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<br />88 <br />Page 2 <br /> <br />6. Include opportunities for the community to provide input and get their questions <br />answered through staffing community events such as farmer's markets and other <br />ve n ues. <br /> <br />Our public outreach assessment indicated that each city along the alignment supported the <br />creation of a policymaker Working Group as an important forum for elected officials to <br />provide input to the environmental and engineering studies currently underway. <br /> <br />Please accept our invitation to join this valuable new group. The Authority requests <br />that you designate an elected official (e.g., yourself, or a member of your City CouneO <br />or Board of Supervisors) to the Policymaker Working Group no later than September <br />18,2009, by contacting Ms. Sharon Kyle at 510-587-8671 or atskyle@hntb.comwith <br />the name and contact information of your designated representative. <br /> <br />The first meeting of the Policymaker Working Group is scheduled for October 15, 2009 and <br />will be held at SamTrans offices (1250 San Carlos Avenue, San Carlos - 2n~ Floor <br />auditorium) from 6-8 pm. <br /> <br />It is envisioned that the group will meet several times over the next six to eight months to <br />gath er information and provide feedback to the technical teams that are preparing the <br />Draft EIRjEIS document The Draft EIR/EIS is scheduled to be released by early 2011 and <br />will initiate another phase of public engagement and input that ultimately leads to a final <br />document. <br /> <br />To date, your city's staff has been invited to, or has already participated on, a Technical <br />Working Group relating to the preparation of the environmental and engineering studies. <br />The first Technical Working Group meeting was conducted on June 23,2009, for <br />city/county/transportation agencies. The second Technical Working Group meeting is <br />scheduled for September 30, 2009, at SamTrans, 1250 San Carlos AvenueJ in San Carlos, in <br />the 2nd Floor Auditorium. <br /> <br />Thank you in advance for your participation in the Policymaker Working Group, and we <br />look forward to your continued involvement in the Technical Working Group. <br /> <br />The Authority will continue to work collaboratively with you and City staff to make sure <br />you and your constituents receive timely information about project updates, understand <br />the engineering, environmental and economic challenges of all potential alternatives, and <br />have ample opportunities to provide input on key decisions. <br /> <br />Sincerely, <br /> <br />f!d~ <br /> <br />Mehdi Morshed <br />Executive Director <br />California High Speed Rail Authority <br />