AgdaPkt 2009-10-12 - Laserfiche WebLink

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6.2A Page 1 REPORT To the Honorable Mayor and City Council From the Ci Mana er October 12, 2009 SUBJECT Final Acceptance — Redwood City Recycied Water Project — Phase I -- Redwood Shores Customer Site Retrofits — Bid Package 2 REC�MMENDATION Accept, by motion, the Redwood City Recycled Water Project — Phase I — Redwood Shores Customer Site Retrofits — Bid Package 2 Project, and authorize the release of bonds and retention according to the city's procedures. BACKGR�UND �n May 19, 2008, the Council approved the contract documents and awarded the contract for the Redwood City Recycled Water Project — Phase I -- Redwood Shores Customer Site Retrofits— Bid Package 2 Project to the fowest responsibfe bidder, Trinet Construction, Inc. of San Francisco for their low bid of$372,095.00. This customer site retrofit project is the second retrofit project to extend the delivery of recycled water to new commercial irrigation and city roadway landscape customers in Redwood Shores. The work of this project converted existing irrigation systems that previously only accommodated potable water, to accommodate the use of recycled water. The Redwood City Recycled Water Project— Phase I — Redwood Shores Customer Site Retrofits — Bid Package 2 project has been successfully completed in accordance with the plans and specifications for a total cost of $412,527.80. Two {2} change orders were issued totaling $40,432.80, which is 9% more than the contract amount originally awarded. Change orders are attributable to the inclusion of an additional customer retrofit irrigation site and unforeseeable site conditions identified after excavation activities. The change order activity also extended the contract time. ALTERNATIVES Council may choose not to accept the project, or not to ac�thorize the release of bonds and retention which would be contrary to the terms of the agreement for this work. FISCAL IMPACT Funds have been appropriated from the Water Re�enue Bond proceeds. The Ciiy has issued a series of three Water Revenue Bonds to frnance Phase 1 of the Recycled Water Project. Currently available project funds, less un4.ttr.ibuted interest, total $fi,542,358.86 as of August 31, 2009.