Agmt21 San Mateo County Superintendent Schools

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Exhibit C Active Transportation Program: Non -infrastructure Program Expenditure and Cost Guidance +Effectwe nate: May 15, 20 °, The Active Transportation Program (ATP) is a combination of State and Federal funding sources, and covers a wide variety of project types, including non -infrastructure (NI) — education, encouragement, and enforcement activities that further the goals of the ATP. Non -infrastructure oroiects are not limited to those benefiting school students. Non -infrastructure projects may utilize existing best practices or be innovative in nature. These guidelines are provided to assist agencies in understanding eligible non - infrastructure expenditures under the ATP. Section P: Gvidance Overview focuses on procedures for overarching non -infrastructure costs. Section II: Detailed Guidance on Items and Costs includes the parameters for eligible non -infrastructure expenses. This section correlates to the Exhibit 22-R, "ATP Non -Infrastructure Project Work Plan", which agencies are required to complete for an NI project to document the tasks and expenditures of the project. Section III: Ineligible Expenses describes items that cannot be purchased with ATP funds. SECTION I: GUIDANCE OVERVIEW Overorchina procedures for non -infrastructure costs Sustainability ATP Guidelines state that the CTC's intention is to fund ATP non -infrastructure oiiot and start-up projects that can demonstrate funding for ongoing efforts. The ATP cannot fund existing or ongoing orograrn ouera*ions, All non-Wrastructvre prDiects must demonstrate how the Program is sustainable and will be continued after ATP funding is exhausted. concUitantc To hire and pay consultants, a competitive process, such as RFQ/RFP/PIF, must be utilized. Consultants include, but are not limited to, experts for walk audits, evaluation experts, League - Certified Instructors, education and outreach consultants, etc. compet-t*B;d.#_l;ng i Purchases must follow local competitive bid / small procurement procedures, which can include receiving multiple (often three) bids to ensure reasonable cost. Donated or In -Kind Services/Items Donated items or in-kind items/services do not count towards the limitations herein, but must still be documented on the 22-R. i=re -Aper c vai Purchases of items not mentioned or requiring approval in Section ll: Detailed Guidance on Items and Costs may be eligible, but must be pre -approved by Caltrans on a case-by-case basis. Requests must be submitted to the Caltrans District ATP Coordinator who will work with the HQ NI Program Manager to determine eligibility. ATP .Non-!nfrastriucture Program Expenditure and Cost Guidance ATTY/AGR.2021.261/San Mateo County Office of Education (Page 15 of 30) Page 1 of 9