Agmt22 HF&H Consultants,LLC - Laserfiche WebLink

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REV: 08-25-2022 RL both comparisons, Consultant shall use tabular and graphical techniques to clearly communicate the differences. Consultant shall assess revising rates to account for differences in sewer flow by customer classes and the proportionality of fixed and volumetric rate revenues. Deliverables: Consultant shall provide proposed five-year rates, customer bill impacts, and bill comparisons integrated into the 10-year sewer model developed for Task 1b. Task 1e. Communicate Results All meetings and presentations described will encompass the results of the water and sewer rate and development fee studies, unless indicated otherwise on the project schedule. All draft deliverables shall be submitted to the Public Works Director or their designee(s) to allow for a minimum two-week review period from the Public Works Director or their designee(s). Project Status Meetings Consultant shall provide status updates to City staff to communicate progress on tasks and ensure alignment with staff direction and timing. During the kick-off meeting, Consultant shall establish a day and time for standing 30-minute check-in calls with staff every two weeks. These meetings are intended to obtain staff input and develop solutions that will be accepted by City Council and ratepayers. Preliminary Findings Memorandum Midway through the conduct of the project, Consultant shall document the results of the analysis in a brief memorandum that summarizes: a) any adjustments to existing rate designs, including customer classes; b) the cost-of-service model showing allocation of costs to customer classes; c) any recommended adjustments to existing rates and rate designs, including ideal schedule of years to adopt; and, d) a comparative analysis illustrating Redwood City’s current and proposed rates alongside other neighboring utilities. Presentation to Utilities Sub-Committee At least two months prior to the mailing of the Proposition 218 notice, using a City template, Consultant shall prepare a PowerPoint presentation with basic, conceptual rate designs and recommendations for a rate workshop with the City’s Utilities Sub- Committee, for review by the Public Works Director or their designee(s). Consultant shall incorporate any feedback from City staff prior to presentation of the final slides to the Utilities Sub-Committee. Consultant may present the slides to the committee and either via video conference and/or in-person, as determined by the Public Works Director or their designee(s). Consultant shall revise the presentation made to the Utilities Sub-Committee based on the committee’s feedback and present final findings and recommendations during a subsequent Utilities Sub-Committee meeting in Q1 of 2023 either via video conference and/or in-person, as determined by the Public Works Director or their designee(s). ATTY/AGR.2022.318/HF&H Consultants, LLC (Page 13 of 27)