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Association of Bay Area Governments 19-REAP-13915 Page 1 of 9 (Rev. 5/28/2020) <br /> EXHIBIT D <br /> <br />Regional Early Action Planning Grants (REAP) <br />NOFA Date: October 10, 2019 <br />Approved Date: March 30, 2020 <br />Prep. Date: (date inserted by Contract Manager when each SA is created) <br /> <br />REAP TERMS AND CONDITIONS <br /> <br /> <br />1. Reporting <br /> <br />A. During the term of the Standard Agreement the Grantee shall submit, upon <br />request of the Department, a performance report that demonstrates satisfaction <br />of all requirements identified in this Standard Agreement. <br /> <br />B. The Grantee will be subject to amendments to this section as a result of <br />subsequent applications and awards. <br /> <br />2. Accounting Records <br /> <br />A. The Grantee, its staff, contractors and subcontractors shall establish and <br />maintain an accounting system and reports that properly accumulate incurred <br />project costs by line. The accounting system shall conform to Generally Accepted <br />Accounting Principles (GAAP), enable the determination of incurred costs at <br />interim points of completion, and provide support for reimbursement payment <br />vouchers or invoices. <br /> <br />B. The Grantee shall establish a separate ledger account for receipts and <br />expenditures of grant funds and maintain expenditure details in accordance with <br />the scope of work, project timeline and budget. Separate bank accounts are not <br />required. <br /> <br />C. The Grantee shall maintain documentation of its normal procurement policy and <br />competitive bid process (including the use of sole source purchasing), and <br />financial records of expenditures incurred during the course of the project in <br />accordance with GAAP. <br /> <br />D. The Grantee agrees that the State or designated representative shall have the <br />right to review and to copy any records and supporting documentation pertaining <br />to the performance of the Standard Agreement. <br /> <br />E. Subcontractors employed by the Grantee and paid with moneys under the terms <br />of this Standard Agreement shall be responsible for maintaining accounting <br />records as specified above. <br /> <br />3. Audits <br /> <br />A. At any time during the term of the Standard Agreement, the Department may <br />DocuSign Envelope ID: 8A67B327-8D8D-41F3-A9AA-0E6612310575