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REV: 04-27-2023 JB <br />c)Coordinate with design staff as required; <br />d)Conduct regular meetings with contractor to discuss job-site issues, <br />coordination, project budget, and project schedule; <br />e)Notify City’s project manager of any potential problems and conditions which <br />could result in delays and/or change order requests; <br />f)Administer project including processing and reviewing RFIs, submittals, <br />potential change orders, progress payments and potential claims. Review and <br />make recommendations to City’s project manager regarding change order <br />requests, negotiate contract change orders, and related correspondence; <br />g)Answer calls and emails from the public and respond within 24 hours; respond <br />in writing within 3 working days to letters received from the public; <br />h)Ensure appropriate communication between contractor and the public; <br />i)Maintain project files and records and deliver them to City’s project manager <br />upon completion of the project; <br />j)Review contractor progress payment requests; <br />k)Perform a final review of the work with the City and compile a punch list for the <br />contractor; <br />l)Review final quantities and payments and obtain redline as-built plans from the <br />contractor; <br />Follow all applicable requirements for projects with state and federal funding, <br />as outlined in the most recent version of the Caltrans Local Assistance <br />Procedures Manual. <br />C.Program Management. Manage prioritization of projects, grant applications and <br />grant administration, consultants and contractors to implement various programs. <br />ATTY/AGR.2023.089/Schaaf & Wheeler (On-Call Professional Services) (Page 13 of 15)