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REV: 06-05-2023 RL <br />The Drop Box location shall not be changed without written authorization from a Supervisor from the <br />Division, the Assistant Chief Elections Officer or the Chief Elections Officer (“Authorized Staff”). <br />Should there be an emergency, a City contact, as identified above, will notify the Division promptly to <br />coordinate a secure replacement location. <br />Access to the Facility will be granted to Elections staff during regular business hours, at a minimum of <br />every 72 hours, to retrieve ballots from the Drop Box, excluding Saturdays and Sundays. On Election <br />Day, the Drop Box will be locked at 8 PM. Signage for the Drop Box will be available and displayed if <br />requested by the Division. Where the Drop Box is unlocked during the Voting Period, the Division will <br />ensure that ballots are collected frequently to prevent the Drop Box from becoming full. The City shall <br />not be responsible in any way for the collection of ballots. <br />The City and the Division agree that the Drop Box shall be maintained and repaired, as necessary, by <br />the Division at its sole cost and expense. <br />Following the end of the voting period, the Division will coordinate removal of the Drop Box from the <br />Facility. The City shall be responsible for the costs relating to removal of the Drop Box from the Facility. <br />I, THE UNDERSIGNED, ACKNOWLEDGE THAT I HAVE AUTHORITY TO ACT ON BEHALF OF <br />THE FACILITY. I HAVE READ AND UNDERSTOOD THE FOREGOING TERMS AND CONDITIONS <br />AND, BY SIGNING BELOW, AGREE THAT THE FACILITY WILL COMPLY WITH THE <br />AGREEMENT. <br />___________________________________________ _ _______________________________ <br />Signature Date <br />____________________________________________ <br />Print Name <br />ATTY/AGR.2023.122/San Mateo County Office of Assessor-County Clerk-Recorder & Elections (2024 Elections Drop Box Use Agreement) (Page 2 of 2) <br />Melissa Stevenson Diaz <br />06/08/2023