Agmt23 William R. Gray and Company DBA Gray-Bowen-Scott

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REV: 06-22-2023 JB EXHIBIT “A” SCOPE OF SERVICES AND FEE Scope of Work Consultant will lead the 101/84 Interchange Reconstruction Project’s delivery from the project plans, specifications, and estimate (PS&E) and Right of Way (R/W) phases through having the Project ready to advertise for construction. This work will include leading the effort to secure capital funding by implementing the Project Funding Plan and representing the City while preparing for construction. Consultant will serve as the City’s Project Manager providing direct management of the City’s Design and Right of Way consultants’ contract scope, cost, and schedule. Consultant will serve as the City’s extension of staff for project delivery issues with the City’s partners, stakeholders, and consultants as required and will keep the City’s Transportation Manager apprised of and involved in project progress and issues regularly. The specific tasks to complete this scope are as follows: Task A – Project Management and Partner Engagement; Task B – Project Controls and Contract Management; and Task C – Funding Plan Implementation. Task A – Project Management and Partner Engagement Task A.1 Partner Engagement Consultant will establish strong working relationships with both Caltrans and the San Mateo County Transportation Authority, together the Partnering Agencies for the Project. City and Consultant will work together to establish an Executive Steering Committee (ESC) structure to facilitate joint direction and delivery of the Project. An ESC structure consists of three levels of leadership (see A.2.2 for additional details): which includes an executive leadership level committee, a mid-management level committee, and the Project Management Team (PMT) which is comprised of those directly leading the project delivery work. The executive leadership level committee, referred to as the Executive Steering Committee, will be comprised of the heads of the Partnering Agencies (Redwood City (RWC), Caltrans, and the SMCTA) and is responsible for establishing the project’s baseline scope, cost, funding plan and schedule; and designating staff members and consultants who will deliver the Project (collectively referred to as the Project Team). The ESC also serves as the third and final level of issue resolution should the PMT and mid-level management team fail to resolve an issue. The mid-level management committee, referred to as the Project Leadership Team (PLT), will be comprised of the management representatives of each of the Partnering Agencies. These managers will have authority to make resource and policy decisions on behalf of their agency in support of the Project and within the parameters set by the ESC. They will also serve as the level for resolution of Project issues elevated by the PMT and aligned with the current scope of work. ATTY/AGR.2023.120/Gray-Bowen-Scott (101-84 Project Delivery) (Page 11 of 24)