Agmt23 Economic and Planning Systems, Inc.

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REV:06-21-2023 VR Phase I: Financial and Administrative Audit (June, July, and August 2023) Consultant will review pertinent materials related to the existing fee programs, such as the fee schedules, the supporting nexus studies, the enabling ordinances and associated resolutions, the project lists, the fund balances, reimbursement agreements, and accounting practices. This task will inform what changes, if any, need to be considered and incorporated from a best practices perspective. Consultant will work closely with finance/accounting staff (or consultants) and legal counsel during this phase of work. Phase I work provides critical input for the annual and five-year report that is prepared in Phase II. Consultant will time this work concurrently with the update of any fees. Deliverables: Analysis of findings of the audit and recommendations for the update (Consultant may be asked to provide a memorandum summarizing these findings and recommendations). Meetings: Weekly meetings (up to 8) with the Finance Department (or financial/accounting expert) to discuss fund balances and accounting. Weekly check-ins with City staff and legal counsel (up to 8). Phase II: Annual and Five-Year Report (September, October, and November 2023 and/or concurrent with any fees being updated at this time) The Mitigation Fee Act (Gov. Code 66000 et. seq.) specifies the timing, frequency, public noticing, and content of the required Annual and Five-Year Reports. This phase of work will respond to the legal requirements of the Mitigation Fee Act and respond to emerging best practices related to pending legal cases. This work is dependent on the Phase I financial audit, as the tracking of revenues and expenditures will come from the audit. Deliverables: A model AB 1600 report with instructions to staff that can be used in this and future years, and guidelines on best practices for fee adoption, implementation, accounting, and expenditures, and 2022/2023 Annual and Five- Year Report, including Tables. Meetings: Up to four (4) meetings with the Finance Department (or financial/accounting expert) to discuss fee program revenues and expenditures. Weekly check-ins with City staff and legal counsel (up to 8). Fees Consultant shall be compensated for Services provided on an hourly basis at the rates identified below and for a not-to-exceed amount as provided below: Phase I. $20,000 (does not include budget for the finance/accounting professional(s)) ATTY/AGR.2023.141/Economic and Planning Systems, Inc. (EPS Fees Audit and Reporting) (Page 12 of 13)