Agmt23 San Mateo County Transportation Authority (TA)

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REV: 06-26-2023 SK b) Total costs for the Scope of Work, including an accounting of all Measure A Funds expended in connection with the Scope of Work, and reflecting any unexpended Measure A Funds. c) An explanation and the status of any outstanding obligations or potential obligations related to the Scope of Work. d) A discussion of any pertinent issues or problems that arose during the implementation of the Scope of Work. e) Any copies of press articles, press releases, newsletter articles and any other publicity materials regarding the Project. f) Written confirmation that no further reimbursements associated with the Scope of Work are anticipated and that all draw-down requests have been made. g) Photographs for all construction projects that satisfactorily demonstrate: 1) site conditions before the Project was implemented; 2) work in progress; and 3) completed improvements. 1.6 Access to Records and Record Retention. At all reasonable times, Sponsor will permit the TA access to all reports, designs, drawings, plans, specifications, schedules, and other materials prepared, or in the process of being prepared, for the Scope of Work by Sponsor or any contractor or consultant of Sponsor. Sponsor will also make available to the TA upon request any professional service agreements, change orders and any other agreements that are related to the Scope of Work. Sponsor will provide copies of any documents described in this Section to the TA upon request. Sponsor will retain all records pertaining to the Scope of Work for at least three years after completion of the Project. 1.7 Audits. a) The TA, or its authorized agents, may, at any reasonable time during business hours, conduct an audit of Sponsor’s performance under this Agreement. Sponsor will permit the TA, or its authorized agents, to examine, inspect, make excerpts from, transcribe or photocopy books, documents, papers and other records of Sponsor which the TA reasonably determines to be relevant to this Agreement. b) Sponsor will transmit to the TA the Independent Auditor’s Report prepared for Sponsor’s Comprehensive Annual Financial Report within thirty (30) days of receipt by Sponsor and highlight the section that pertains to the Measure A funding. SECTION 2: Funding and Payment 2.1 Funding Commitment. The TA allocates to Sponsor up to $300,000 for reimbursement of expenditures related to the Scope of Work (Scope of Work Costs) as provided in this Section 2. Sponsor will contribute, or provide for the contribution of, the entire amount in excess of $300,000 needed to complete the Scope of Work and must provide at least 25% of the Scope of Work Costs ($100,000) which equates to a total project cost of $400,000. The TA’s funding commitment under this Agreement in no way establishes a right for Sponsor to receive additional funding from the TA. All funding obligations of the TA under this Agreement are subject to downward adjustment based on actual sales tax receipts for the fiscal years indicated. ATTY/AGR.2023.150/San Mateo County Transportation Authority (On-Call Planning Services) (Page 3 of 19)