Agmt23 Mental Health Association Spring Street Shelter CDBG FY23-24

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REV: 11-17-23 SK City will monitor Subrecipient’s Project and expenditures made pursuant to this Agreement quarterly to verify Subrecipient’s compliance with this Agreement and local and federal contract requirements. Subrecipient will cooperate with City and provide all documents and information requested by City in a timely and accurate fashion. 10. DOCUMENTATION AND RECORD-KEEPING. A. Records to be Maintained. The Subrecipient will maintain all records required by the federal regulations specified in 24 CFR Section 570.506, and that are pertinent to the activities to be funded under this Agreement. Such records include, but are not limited to: (i) Records providing a full description of each activity undertaken; (ii) Records demonstrating that each activity undertaken meets a National Objective of the CDBG Program; (iii) Records required to determine the eligibility of activities; (vi) Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance; (v) Records documenting compliance with the fair housing and equal opportunity component of the CDBG Program; (vi) Financial records as required by 24 CFR Section 570.502, and OMB Circular A-110; or (vii) Other records necessary to document compliance with Subpart K of 24 CFR Part 570. B. Retention. The Subrecipient will retain all records pertinent to expenditures incurred under this Agreement for a period of four (4) years after the termination of all activities funded under this Agreement, or after the resolution of all federal audit findings, whichever occurs later. Records for non-expendable property acquired with Funds under this Agreement will be retained for four (4) years after final disposition of such property. Records for any displaced person must be kept for four (4) years after he or she has received final payment. Notwithstanding the above, if there is litigation, claims, audits, negotiations or other actions that involve any of the records cited and that have started before the expiration of the four-year period, then such records must be retained until completion of the actions and resolution of all issues, or the expiration of the four-year period, whichever occurs later. Subrecipient will retain records for a longer period of time if required by 24 CFR Section 570.502. C. Client Data. The Subrecipient will maintain client data demonstrating client eligibility for Services provided. Such data will include, but not be limited to, client name, address, income level or other basis for determining eligibility, and description of service provided. Such information will be made available to City’s monitors or their designees for review upon request. D. Disclosure. The Subrecipient understands that client information collected under this Agreement is private and the use or disclosure of such information, when not directly connected with the administration of City’s or the Subrecipient’s responsibilities with respect to services provided under this Agreement, is prohibited by the laws of the State of California, unless written consent is obtained from such person receiving the service and, in the case of a minor, that of a responsible parent or guardian. ATTY/AGR.2023.273/Mental Health Association (Spring Street Shelter) (Page 4 of 16)