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REV: 01-09-24 VR <br />EXHIBIT “A” <br />SCOPE OF SERVICES AND FEE <br />Scope of Services <br />Consultant will: <br />Meet with the Mayor, Vice Mayor, and City Manager to prepare/design four 3-hour <br />retreats, held biannually in February and August 2024 and 2025. <br />Facilitate the four retreats. <br />Compile input from retreats for City staff review, and plan/facilitate debriefs after <br />each retreat. <br />Provide recommendations to the Mayor, Vice Mayor, and City Manager <br />(Leadership Team) on best practices for engagement and collaboration between <br />participants. <br />Provide any additional services as needed to successfully complete each retreat. <br />Retreat: Consultant will coordinate with the Leadership Team to determine the agenda <br />for a Strategic Planning retreat facilitated by MRG. <br />1. Pre-Retreat Tasks <br />•Consultants will hold three 60 to 90-minute meetings with the Leadership Team to <br />develop the final agenda for each retreat, as well as the timeline for deliverables. <br />•Consultants will meet with council members for their input. <br />•Prior goals and other related Council directives and actions provided by City staff <br />will be reviewed prior to planning sessions with the Leadership Team. <br />•Prepare any documents, in conjunction with City staff, for the retreat, which may <br />include posters or handouts. <br />•Additional tasks may be identified and added without contract revisions upon <br />mutual agreement between the City and MRG and within the limits of an executed <br />agreement amount. <br />2. Retreat Design and Logistics <br />•Retreat design will be established in concert with the Leadership Team based on <br />their feedback. <br />•The City will provide for all retreat logistics in coordination with the Consultant. <br />•Consultant prepares an agenda for the day, as designed in conjunction with the <br />Leadership Team. <br />•City staff working with the Consultant will develop relevant materials for Council to <br />review prior to the retreat. Staff will provide all relevant documents to Consultants. <br />3. Post Retreat <br />•Consultant will prepare a report of the outcomes from the retreat within two days <br />and provide to City staff. <br />ATTY/AGR.2024.002/Municipal Resource Group (MRG) (Facilitate Council Offsite) (Page 11 of 12)