Agmt24 HF&H Consultants, LLC - Laserfiche WebLink

Browse Search

REV: 10-31-23 MI EXHIBIT “A” SCOPE OF SERVICES The City Attorney requires the services of an outside expert to evaluate the City’s solid waste franchise fee. Consultant’s solid waste franchise fee study is intended to support City Attorney’s evaluation of the fee. As such, Consultant’s services will be subject to evidentiary protections under the attorney work product doctrine and/or attorney-client privilege, and all writing communications should be appropriately marked to preserve those protections. Phase I: Methodology Development Task 1a: Kick-off Meeting. Consultant shall facilitate a virtual project kick-off meeting with all City stakeholders to the project. It is critical that all project team members are involved in this initial meeting to review and agree on the scope and schedule for the process, the roles of the various team members, responsibilities of various parties for information or participation, confidentiality requirements, and to agree on critical success factors for the project. This meeting will also be used to discuss initial thoughts from all team members about approaches, risks, opportunities, and other relevant context that may impact the project. Task 1b: Methodology Development. Consultant shall facilitate a series of up to three scoping and methodology definition meetings with the City Attorney’s office, outside counsel, and relevant Public Works Services staff to present potential methodologies. Meetings shall be virtual. Prior to the first meeting, Consultant shall develop options for the valuation methodology using economic principles, methodologies used in other similar settings (e.g., CPUC regulated water enterprises), and common business valuation methodologies. Consultant shall facilitate the meetings in a manner that allows each approach to be evaluated, critiqued, refined and revised between meetings, and brought back to the group for further review in each successive meeting with a goal of arriving at agreement on the approach by the end of the third meeting. It is also possible that more than one approach will be selected for testing. Conducting multiple valuation analyses is not included in the flat fee described in this agreement and would require use of contingency funds, if desired. In addition, these meetings shall be used to review the detailed methodology for performing the enterprise reimbursement study and that approach shall be customized for any unique considerations of the City. Task 1c: Request for Information. Consultant shall prepare a request for information (RFI) that is needed to conduct the various analyses contemplated by this study. Consultant shall segregate the RFI into sections for different responsible parties (e.g., legal, solid waste, budget, etc.) based on the described roles in the Task 1a kick-off meeting. It will also be the goal to gather all required information at the beginning of the project. However, it is possible that Consultant may find additional data needs during the performance of the analytical work and if that is the case, Consultant may issue a subsequent RFI or contact a specific data provider for clarification or additional detail. ATTY/AGR.2023.265/HF&H Consultants, LLC (Franchise Fee Study) (Page 11 of 14)