Agmt24 San Mateo County Chief Elections Office

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SERVICE AGREEMENT FOR THE PROVISION OF ELECTION SERVICES BETWEEN THE CITY OF REDWOOD CITY ANDSAN MATEO COUNTY CHIEF ELECTIONS OFFICER & ASSESSOR -COUNTY CLERK -RECORDER This Service Agreement for the Provision of Election Services ("Agreement"), entered into this —day of 2024, by and between the City of Redwood City (the "Municipality") and San Mateo County Chief Elections f ter & Assessor —County Clerk —Recorder (the "Chief Elections Officer"); WHEREAS, it is necessary and desirable that the Chief Elections Officer be retained for the purpose of conducting an election, described in more detail below, for the Municipality; and WHEREAS, the Chief Elections Officer has been asked by the Municipality to conduct an election on November 5, 2024 (the "Election"). NOW, THEREFORE, IT IS HEREBY AGREED BY THE PARTIES HERETO AS FOLLOWS: SERVICES TO BE PERFORMED BY THE MUNICIPALITY: 1) Within the time frame set by statute, the Municipality will request the Board of Supervisors, through the Chief Elections Officer, to conduct an election relating to the Municipality on November 5, 2024 and will request the services of the Chief Elections Officer in relation to the Election. 2) The Municipality will publish the Notice of Election and the Notice to File Declarations of Candidacy for the offices to be voted on and/or the Notice to File Arguments For or Against any measure. 3) The Municipality will submit to the Chief Elections Officer the offices to be voted on and the measure ballot questions by 88 days prior to the Election. The Municipality will submit to the Chief Elections Officer the names and ballot destinations of the candidates to appear upon the ballot by 81 days prior to the Election. 4) The Municipality will prepare and deliver to the Chief Elections Officer the ballot pamphlet information containing, as applicable, candidate designations and statements, ballot measure(s), tax rate statement(s), impartial analyses, arguments for or against measures and rebuttals thereto. 5) The Municipality will review and sign off on the official ballot wording for measures. 6) The Municipality will complete any other non -delegable tasks required by law in relation to the Election. 7) The Municipality shall maintain records/maps regarding the boundaries of the Municipality and will notify the Chief Elections Officer of any changes/additions to those boundaries by 125 days prior to the Election. SERVICES TO BE PERFORMED BY G IEF ELECTIONS OFFICER: 1) The Chief Elections Officer will select the sample and official ballot printer(s) and translators. 2) The Chief Elections Officer will prepare and deliver all election information to the printers and translators. 3) The Chief Elections Officer will determine the appropriate translation and transliteration of all pertinent documents. 4) The Chief Elections Officer will issue, receive and process vote by mail ballots. 5) The Chief Elections Officer will set up ADA compliant Vote Centers, publish any required notices and conduct the Election. 6) The Chief Elections Officer will provide services for any official recount or election contest, if applicable REV: 06.27-24 VR ATTY/AGR.2024.092/San Mateo County Chief Elections Officer and Assessor -County Clerk- Recorder (Agreement for Election Services w[ County) (Page 1 of 3)