AgdaPkt 2009-11-23 clsd and jnt Meeting with Planning

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REPORT 6.1F Page 1 I To the Honorable Mayor and City Council From the City Manager November 23, 2009 SUBJECT Professional service agreement with Huffman-Broadway Group, Inc. in the amount of $186,700.00 for state and federal environmental regulatory agency permitting assistance for the San Carlos Airport Levee Improvement Project. RECOMMENDATION Approve, by motion, the professional service agreement with Huffman-Broadway Group, Inc. for state and federal environmental regulatory agency permitting assistance for the San Carlos Airport Levee Improvement Project in an amount not to exceed $186,700.00 and authorize the City Manager to increase the contract amount up to 100/0 if necessary. BACKGROUND In response to the Federal Emergency Management Agency's (FEMA) levee certification mandate, staff continues work on the levee improvement and certification projects to raise the height and certify the levees in the Redwood Shores area prior to September 2010 which is the effective date of the new Flood Insurance Rate Maps. FEMA has determined that segments of levee bordering the San Carlos Airport, partly owned by San Mateo County and City of San Carlos, must be improved and certified to provide complete flood protection for the Redwood Shores Peninsula. Levee improvement plans for these segments are also underway, with the city taking the lead on this multijurisdictional effort. The City will advance the cost for the design, permitting, and construction of the San Carlos Airport Levee Project and seek reimbursement from the County and San Carlos. A Memo of Understanding exists with the City of San Carlos that contains the details of the reimbursement provision and indentifies responsibilities during a period of collaboration. The Memo of Understanding proposed with the County of San Mateo remains pending until the County and City reach agreement. Permits are expected to issue in early December that will allow construction to start later that month. Before construction can begin, authorization from several state and federal agencies, such as the Corps of Engineers, San Francisco Bay Regional Water Quality Control Board, and the San Francisco Bay Conservation and Development Commission, will be required. Potential habitat for the federally-listed Salt Marsh Harvest mouse and California Clapper rail occur adjacent to the Redwood Shores levees, and fish species, possibly including special status species, may occur within the inboard and outboard sides of the levee. Because federally-listed species may be affected by the project, the Corps may consult with the U.S. Fish and Wildlife Service and the National Oceanic & Atmospheric Administration.