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ATTY/POLICIES/A GUIDE TO CITY COUNCIL COMMUNICATIONS & BUSINESS <br />REV: 09-14-23 VR <br />Page 15 of 16 <br />C. To support clear roles and responsibilities for the City Council and City staff and <br />constructive working relationships, both the City Council and staff will: <br />Respect boundaries between policy and operations; Council Members will <br />focus on “what” the City Council would like to achieve and staff will focus on <br />“how” to achieve it. <br />Be open-minded and realistic. <br />Strive to ensure each other have timely and complete information, avoiding <br />surprises. <br />IX. CITY COUNCIL – MEDIA/PUBLIC COMMUNICATIONS <br />A. To support accurate information sharing and trust in City communications, City <br />Councilmembers will: <br />1. Check with staff for facts before responding. <br />2. Allow the Mayor and Vice Mayor to respond on behalf of the City. <br />3. Be clear when they are offering their personal opinion and not speaking on behalf of <br />the Council. <br />X. PLACING ITEMS ON CITY COUNCIL AGENDAS <br />A. Council Agendas <br />1. The City Manager determines, in consultation with the Mayor and Vice Mayor, <br />which items are placed on the agenda and the timing for scheduling such items. <br />B. City Council Member Referral <br />1. Any Council Member may, prior to any regular City Council meeting, bring any matter <br />to the attention of the City Council, which is not otherwise scheduled, on a City <br />Council agenda. The matter will be published on the agenda and placed on the agenda <br />under Matters of Council Interest. The sponsoring Council Member shall give the City <br />Manager a brief description of the subject to be printed in the agenda, sufficient to <br />inform the City Council and public of the nature of the referral. The description shall <br />be provided one week prior to the City Council meeting at which it is to be considered <br />The City Council, after considering the referral, may vote to do any of the following: <br />a) Take no action; <br />b) Refer the matter to staff to schedule as a future City Council agenda item for City <br />Council discussion and action; <br />c) Take dispositive action if Council finds that sufficient notice to the Council and <br />the public has been provided by the published agenda, sufficient information has <br />been received by the Council, and no formal published notice of a public hearing <br />is required. <br />9.A. - Page 18 of 19 <br />155