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ATTY/DOCS-POLICIES/BOARDS, COMMISSIONS AND COMMITTEES ATTENDANCE POLICY <br />REV: 10-11-2022 RL <br />Page 2 of 5 <br />the member will give advance notice to the Chairperson or BCC staff liaison 1 as soon as <br />possible and before the meeting begins. <br /> <br />1.2 Each member may have up to two (2) Excused Absences and up to two (2) Unexcused <br />Absences in any Fiscal Year before the City Clerk or City Council (in the case of the Library <br />Board and Board of Port Commissioners) may take action regarding attendance. <br /> <br />1.3 The BCC staff liaison (or the Executive Director of the Port in the case of the Board of Port <br />Commissioners) will determine whether each absence will be designated as an Excused <br />Absence or an Unexcused Absence and the designation will be recorded on the BCC <br />Attendance Report. <br /> <br />1.4 Unexcused Absences from three (3) Regular Meetings during any Fiscal Year may result in <br />a member being removed from the BCC. <br /> <br />1.5 If a BCC member is absent from two (2) Regular Meetings in any fiscal year, staff will contact <br />the member to convey details of their attendance record as they relate to this policy by <br />providing the following notice: <br /> <br />(a) The BCC staff liaison will make initial contact with the member to discuss their <br />attendance record and prepare the member to receive written notification. <br /> <br />(b) Following initial contact by the BCC staff liaison, the City Clerk will issue written <br />notification to the member regarding their attendance record, including possible <br />action that may be taken if the member exceeds the number of allowable absences <br />as referenced in Section 1.2. The City Clerk’s notification shall also include information <br />about the Leave of Absence provision (see Section 5). <br /> <br />1.6 A member must be present for at least fifty percent (50%) of the meeting in order to be <br />counted as present except as provided in Section 1.8. <br /> <br />1.7 If a Regular Meeting is cancelled for lack of business, Election Day, summer recess, winter <br />recess, or due to a declared local state of emergency, that meeting will not be counted <br />against members for the purposes of calculating meeting attendance. <br /> <br />1.8 For purposes of this policy, a member’s non-participation in an agenda item due to a conflict <br />of interest will not be considered an absence with regard to Section 1.6 of this policy. If a <br />Regular Meeting is held for the purposes of discussing a single agenda item for which a BCC <br />member has a conflict of interest, that member’s non-participation in the meeting will not <br />be considered an absence with regard to Section 1.2 of this policy. Non-participation due <br />to a conflict of interest will be noted in the BCC Attendance Report. <br /> <br /> <br />1 In applying this policy to the Board of Port Commissioners, all references to the “Chairperson” shall mean the <br />Executive Director of the Port and all references to the “BCC staff liaison” shall mean the “Clerk of the Board of Port <br />Commissioners” unless otherwise noted. <br />9.B. - Page 50 of 53 <br />206