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<br />50 <br /> <br />17.2.2 All disciplinary documents dealing with the processing of a grievance <br />shall be filed separately from the personnel files of the participants. <br /> <br />17.2.3 Any disciplinary grievances arising out of an incident in which the <br />maximum corrective action imposed is a letter of reprimand or warnings <br />shall not be appealed beyond Level III of this Section 17, Grievance <br />Procedure. <br /> <br />17.2.4 Time limits for appeal provided at any level of this procedure shall begin <br />the first day following receipt of the written decision by the grievant <br />and/or the Association. <br /> <br />Failure of the grievant to adhere to the time deadlines shall mean that the <br />grievant is satisfied with the previous decision and waives the right to <br />further appeal. The grievant and the City may extend any time deadline <br />by mutual agreement. <br /> <br />17.2.5 Every effort will be made to schedule meetings for the processing of <br />grievances at time which will not interfere with the regular work schedule <br />of the participants. If any grievance meeting or hearing must be scheduled <br />during duty hours, any employee required by either party to participate as <br />a witness or grievant in such meeting or hearing shall be released from <br />regular duties without loss of pay for a reasonable amount of time. <br /> <br />17.2.6 Any unit member may at any time present grievances to the City and have <br />such grievances adjusted without the intervention of the Association, as <br />long as the adjustment is reached prior to arbitration and the adjustment <br />is not inconsistent with the terms of this MOU: provided that the City shall <br />not agree to a resolution of the grievance until the Association has <br />received a copy of the grievance and the proposed resolution and has been <br />given the opportunity to file a response. Upon request of the grievant, the <br />grievant may be represented at any stage of the grievance procedure by a <br />representative of the Association. <br /> <br />17.2.7 This grievance procedure shall be the sole and exclusive procedure for <br />processing objections or challenges to punitive disciplinary actions and <br />shall satisfy all administrative appeal rights and protections afforded by <br />the Public Safety Officers Procedural Bill of Rights Act, Government <br />Code Sections 3300, et. seq. <br /> <br />17.3 Procedure <br /> <br />Grievances will be processed in accordance with the following procedures: <br /> <br />17.3.1 Level I - Informal Resolution <br /> <br />17.3.1.1 Any unit member who believes they have a grievance which <br />is an alleged violation of the specific provisions of this MOU <br />6.I. - Page 62 of 84 <br />292