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REV: 10-16-24 LF <br />EXHIBIT “A” <br />SCOPE OF SERVICES AND FEES <br />City shall provide the following services for the fiscal years ending June 30, 2025 and <br />June 30, 2026: <br />Accounting and Financial Services: <br />Maintain bank and investment accounts and relationship with bank. <br />Enter all documents into the financial software system, including, but not limited <br />to, accounts payable invoices, customer billing, cash receipts, and other related <br />journal entries. <br />Process vendor invoices for payment and sign vendor disbursements. <br />Deposit receipts and manage receivables. <br />Input budget prepared by the Authority into accounting system. <br />Evaluate and implement internal financial controls. <br />Review and recommend financial policies and procedures. <br />Maintain and reconcile all general ledger accounts. <br />Maintain fixed asset sub-ledger system. <br />Manage bond accounts, and record and make scheduled bond payments. <br />Recommend investment policies for consideration by the Authority Board of <br />Directors on an annual basis. <br />Manage the investment of surplus cash and reserve funds. <br />Draft quarterly investment reports. <br />Provide detailed information as requested from Authority staff about vendor <br />payment issues, general ledger accounts, and related financial and accounting <br />matters. <br />On a routine or as-requested basis, provide detailed general ledger reporting. <br />Provide monthly check register details. <br />Financial Statements and Auditing: <br />Work with audit firm to report audited financial results on a fiscal year basis. <br />Manage the fiscal year-end audit process and prepare all work schedules as <br />needed by audit firm. <br />Manage the selection process for the audit firm to perform audit functions. <br />Work with auditors to report unaudited and high level summarized financial results <br />on a calendar year basis, including review of bond covenants. <br />Customer Support: <br />Provide advice on accounting and financial policies as requested by Authority staff. <br />Provide proactive, cooperative, and friendly service to Authority staff. <br />ATTY/AGR.2024.191/SOUTH BAYSIDE WASTE MANAGEMENT AUTHORITY (SBWMA ACCOUNTING SERVICES) (Page 8 of 9) <br />6.J. - Page 11 of 12 <br />325