Reso25 16272 - Laserfiche WebLink

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September 19, 2024 4 In the absence of both Chair and Vice-Chair, the meeting shall be chaired by a member of the ESC selected by a majority vote of the ESC. 2.05 Minutes The Secretary of the Organization shall cause to be kept a digital recording of each meeting, which shall be posted on the DEM Website. The Secretary will create brief summary written minutes for approval by the ESC. Once the minutes have been approved by the ESC, the minutes will be posted on the DEM website. 2.06 Voting All power of the Organization shall reside with the ESC. Each Member Agency shall have one vote. A Member Agency’s alternate representative may participate and vote in the proceedings of the ESC only in the absence of that Member Agency’s regular representative. No absentee ballot is permitted. 2.07 Quorum; Required Votes; Approvals A quorum of the ESC is a majority of the representatives of the Member Agencies of the Organization. If the number of Member Agencies is an even number, a majority is fifty percent of the Member Agencies, plus one. The ESC may not take any substantive action without a majority of the Member Agencies voting to take that action. Action on non-substantive procedural matters may be taken by a majority of a quorum. Article III – PARTICIPATING PARTNERS, EMPLOYEES AND ADVISORY COMMITTEES 3.01 Treasurer The Treasurer of the County of San Mateo shall be the Treasurer of the Organization. The Treasurer shall be the depository, shall have custody of the accounts, funds and money of the Organization from whatever source, and shall have the duties and obligations set forth in the JPA Act. 3.02 Auditor and Financial Accountability Although the Organization is a JPA the State Controller's Office (SCO) has determined that the Organization meets the criteria of a special district for financial reporting purposes under Government Code section 12463, subdivision (d)(2). Government Code section 53891 requires the Organization to furnish to the SCO a report of all the financial transactions of the Organization during the preceding fiscal year. The report shall contain underlying data from audited financial statements prepared in accordance with generally accepted accounting principles, if this data is available. The report shall be furnished within seven months after the close of each fiscal year or within the time prescribed by the SCO, whichever is later, and shall be in the form and manner required by the SCO. The Organization shall submit to the SCO information on annual compensation, as described in subdivision (l) of Section 53892, for the previous calendar year no later than April 30th. Pursuant to Government Code section 12464, if the reports are not completed in the time, form, and manner required or there is reason to believe that a report is false, incomplete, or incorrect, the ATTY/AGR.2024.233/SMC Operational Area Emergency Services Organization (Second Revised & Restated Joint Exercise of Powers) (REV: 12-11-24 MI) (Page 4 of 15) ATTY/RESO.0093/CC RESO APPROVING AND AUTHORIZING TO EXECUTE THE SECOND REVISED AND RESTATED JPA (ESC) - EXHIBIT A REV: 12-19-24 MI Page 4 of 15