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SectionUpdates made (2024)Original (2014) CommentsNotes3.07(f)Grant Program Administration - coordination and assistance with designated emergency coordinators within the OA in the securing and distribution of grant funds for regional emergency management initiatives and program support. The DEM Director will serve as the representative of Member Agencies with various grants and their approval authorities, including the State Homeland Security Program and Bay Area Urban Areas Security Initiative.[4.08f] Grant Program Administration - coordination and assistance with designated emergency coordinators within the Operational Area in the securing and distribution of grant funds for regional emergency management initiatives and program support.There should be a provision here for what gets applied for, and what is allowed to expire when the grant funding is for ongoing initiatives.Codifying ESC practices3.07 (h)Function as a liaison with Cal OES and FEMA. Assist in providing guidance in recovery efforts. [new addition] These three things could be consolidated to say simply that DEM will follow all guidelines of CalOES's Operational Area Operations Handbook to the extent practical.Codifying ESC practices3.07 (i)Resource Management – allocation and coordination of resources during local emergencies. Local governments will request resources through the logistics section at the SMC OA EOC. The DEM will escalate resource requests to the state if unable to be fulfilled locally. [new addition] These three things could be consolidated to say simply that DEM will follow all guidelines of CalOES's Operational Area Operations Handbook to the extent practical.Codifying ESC practices3.07 (j)Regional Hazardous Material Emergency Response Program – The DEM will oversee the contract for hazardous material response in the SMC OA. [new addition]Codifying ESC practices3.08Staffing Requirements :The DEM is staffed by employees of the County of San Mateo. The DEM supports the purposes of the Organization. A portion of the cost of DEM staff is reimbursed by the Organization in an amount determined by the funding allocation in this Agreement.[4.09] The County Office of Emergency Services is a bureau of the Sheriff’s Office, staffed by sworn officers and other civil service employees of the County of San Mateo appointed by the Sheriff. The Office of Emergency Services supports the purposes of the Organization. A portion of the cost of Office of Emergency Services staff is reimbursed by the Organization in an amount determined by the funding allocation in this Agreement. This should simply state that these costs shall be considered as part of the required budget.Updated the document to include DEM staffing as comapred to the OESSection 3, Article IVIn consideration of the mutual promises herein contained, it is hereby agreed that the cost of maintaining the Organization will be shared as described below.In consideration of the mutual promises herein contained, it is hereby agreed that the cost of maintaining the Organization will be shared as described below.This section should be referenced in the earlier discussion of budgeting in the context of the ESC budgeting. The overall writing of this section os overly confusing, and could be simplified greatly. Item "a)"is a great example of a section needing simplification. For example, "Federal and State 'matching funds', State grants, and other revenues shall be deducted from the total amount of the annual budget"No change doneSection 3, Article IV (d)The population figures will be based on the Census and will be updated at a minimum of every ten years. [article V d] The figures used for population in each city shall be determined by a method and from a source that is mutually acceptable to the majority of members. US Census, and will be updated upon release of the results of the Decennial Census.Codifying ESC practicesSection 3, Article IV (e)It is understood and agreed that the financial obligations incurred by the Member Agencies under the provisions of this Agreement will be incurred annually, subject[Article V e] It is understood and agreed that the financial obligations incurred by the Member Agencies under the provisions of this Agreement will be incurred annually, subject to the limitation that the county and cities are financially able to make funds available.Need to define of this is by calendar year or fiscal year Clarity in languagePage 66.D. - Page 26 of 44146