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Contract #: BSA -EU -14546-15060771 <br />PROTECT 3 — Contracts Workflow <br />Scope <br />Hyland will provide services to discover and implement a Contract Approval workflow. <br />Hyland will discover and document requirements for customer sign off prior to <br />implementation. <br />The workflow will start when a new Contract Unity Form is created. The form will have the <br />following fields: <br />Date <br />Department (dataset) <br />If Department is HR, show a check box that asks if the item is <br />confidential (required). This checkbox will change the document <br />type when the workflow starts. It will be re -indexed as a Contract <br />confidential) document type that has limited access. <br />Project manager (dataset) <br />Email <br />Phone Number <br />Admin Contact (dataset) <br />Email <br />Phone Number <br />Contract Title (used in autoname string) <br />Contract Purpose (dataset) <br />Contract Type (dataset) <br />Work Needed (dataset) <br />Original Contact Number <br />Vendor/ Contractor / Agency Name <br />Current Contract or Amendment Amount (currency) <br />Original Contract Amount (currency) <br />Prior Amendment(s) Amount (currency) <br />Total of Original Contract and all Amendments (currency) <br />Council Required (yes/no) <br />If checked, display a dataset called Council Target Dates (date) <br />City manager Required (yes/no) <br />Department Head Required (yes/no) <br />Target Dates Other (date) <br />Item Sensitive (yes/no) <br />Verification that the business terms are acceptable to originating <br />department head (must say yes) <br />Recordation Required (yes/no) <br />Contract Renewal (yes/no) <br />Special Concerns (yes/no) <br />Attach files control (related documents) <br />REV: 01-09-1815 <br />Page 37 of 51 <br />ATTY/AGR.2018.001/Hyland Onbase ACMS <br />6.E. - Page 38 of 57 <br />202