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Page 3 of 4 <br />City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.org <br />FISCAL IMPACT <br />The agreement is for a term of approximately 5 years for an amount not to exceed $310,158.86. Funds <br />were allocated from the General Fund to the City Clerk’s Office as part of the FY 2023-24 budget in the <br />amount of $286,000, all of which has been unused and rolled over to the current fiscal year. These funds <br />will cover expenses for the majority of the contract and staff will return to Council to seek additional funds <br />for the remainder of the costs in year 5 of the agreement. <br />ENVIRONMENTAL REVIEW <br />This activity is not a project under California Environmental Quality Act (CEQA) as defined in CEQA <br />Guidelines, section 15378, because it has no potential for resulting in either a direct or reasonably <br />foreseeable indirect physical change in the environment. <br />PUBLIC NOTICE <br />Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 <br />hours prior to the meeting. <br />ALTERNATIVES <br />The City Council could choose not to approve the agreement and direct staff to engage in an RFP process <br />to identify additional companies interested in providing agenda management software and services for <br />the City of Redwood City. Should staff be directed to begin the procurement process again, it would result <br />in significant delays to the deployment of a new agenda management system and require staff to continue <br />using a patchwork approach to publishing agendas for City Council and Planning Commission meetings. <br />ATTACHMENTS <br />Attachment A – Agreement for Services with Granicus <br />REPORT PREPARED BY: <br />Kimberly Daniel, Management Analyst II <br />kdaniel@redwoodcity.org <br />(650) 780-7209 <br />6.C. - Page 3 of 40 <br />83