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<br />3 <br /> <br />authorization, the Association shall immediately notify the City of the revocation, <br />cancelation or change. Any such dues deduction revocation, cancellation and/or change <br />shall be effective in the first full pay period following the Association’s notice to the City <br />regarding the revocation, cancellation or change. If a dispute arises about the existence or <br />terms of an individual authorization, the Association shall provide a copy of the <br />authorization to the City upon its request. <br /> <br />The employee's earnings must be sufficient, after all other required deductions are made, <br />to cover the amount of the deductions herein authorized. When an employee is in a non- <br />pay status for an entire pay period, no deductions will be made to cover that pay period <br />from future earnings. In the case of an employee who is in a non-pay status during a part <br />of the pay period, and the salary is not sufficient to cover the full withholding, no deduction <br />shall be made. In this connection, all required deductions have priority over the <br />Association deduction. <br /> <br />The Association hereby agrees to indemnify, defend and hold the City harmless against <br />any claim made and against any suit initiated against the City on account of check off of <br />Association dues. In addition, the Association shall refund to the City any amount paid to <br />it in error upon presentation of supporting evidence. <br /> <br />3.2 Bulletin Boards <br /> <br />The City shall provide suitable space for a bulletin board in the Police Department. The <br />Association shall provide a bulletin board no larger than thirty inches by forty inches (30" <br />x 40"). The Association shall only be allowed to use such bulletin boards for <br />communications having to do with official Association business, such as time and place of <br />meetings. Material will not violate the law or City policies, including policies prohibiting <br />harassment and discrimination, and laws prohibiting public agencies from supporting <br />candidates for public office or ballot measures. The City reserves the right to remove from <br />City bulletin boards any material that violates the law or City policies. <br /> <br />3.3 Use of City Facilities <br /> <br />City employees or the Association or their representatives may in accordance with <br />established City policies, be granted the use of City facilities for meetings of City <br />employees provided space is available. <br /> <br />The use of City equipment other than items normally used in the conduct of business <br />meetings, such as desks, chairs, and whiteboards, is strictly prohibited unless written <br />approval is received in advance from the City, the presence of such equipment in approved <br />City facilities notwithstanding. <br /> <br />3.4 Advance Notice <br /> <br />Except in cases of emergency, reasonable advance written notice shall be given to the <br />Association if affected by any ordinance, rule, resolution or regulation directly relating to <br />matters within the scope of representation proposed to be adopted by the City Council, by <br />any board or commission of the City, or by any department, and the Association shall be <br />given the opportunity to meet with such body prior to adoption. In cases of emergency <br />when the City management determines that an ordinance, rule, resolution, or regulation <br />must be adopted immediately, without prior notice of meeting with the Association, City <br />6.H. - Page 11 of 72 <br />353