AgdaPkt 2009-12-07 - Laserfiche WebLink

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6.28 Page 1 REPORT To the Honorable Mayor and City Council From the Ci Mana er December 7, 2009 SUBJECT Final Acceptance - EI Camino Real Sewer and Water Main Replacement Project (Roosevelt Avenue to Lincoln Avenue) RECOMMENDATION Accept, by motion, the EI Camino Real Sewer and Water Main Replacement Project (Roosevelt Avenue to Lincoln Avenue) and authorize the release of bonds and the retention according to city procedures. BACKGROUND On June 22, 2009, Council awarded the construction contract for the EI Camino Real Sewer and Water Main Replacement Project (Roosevelt Avenue to Lincoln Avenue) to Casey Construction, Inc. The work for this project included replacement of the water and sewer pipelines located in the sidewalk area. The project improved the reliability and performance of water and sewer systems for area residents and businesses. To facilitate construction, electrical service provided by Pacific Gas and Electric (PG&E) was relocated. The entire sidewalk within the project area was also replaced. The project was awarded on June 22, 2009 for a base bid of $231,889.00. Construction began in August, 2009. The project was successfully completed in accordance with the plans and specifications. Eight (8) change orders totaling $14,927.00 were issued. The final contract amount is $246,816.00 which is 6.4% more than the initially awarded contract amount. Change orders resulted from unexpected conditions encountered during construction. Unanticipated work included changes to the water and sewer pipe alignments and connections, changes to the electrical conduit pipe material per PG&E recommendation, and conflicting utilities. These work items generated an additional expense of $14,927.00. Additional cost resulting from PG&E's recommendation will be reimbursed by PG&E. AL TERNA TIVES Council may choose not to accept the project and/or not to authorize the release of bonds and retention which would be contrary to the terms of the contract, prior Council action, and the public contracting code. FISCAL IMPACT Funding for this construction agreement has been previously approved and appropriated as Sewer Fund Capital Projects, Collection System Replacement with an available balance of $1,251,494.37 and the Water Fund Capital Projects, Distribution System Replacement Program with an available balance of $536,819.01. Project balances quoted are as of October 31, 2009.