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Page 46 <br />Staff Responsibilities <br />The Agency agrees to train its staff and to establish internal processes and procedures to ensure all staff <br />and volunteers safeguard cli onfidentiality and privacy and enter accurate, complete data. It is <br />understood that accessing Clarit secure, private, and confidential network is for the sole purpose of <br />serving clients. All authorized individuals accessing the Clarity network of Core Service Agencies and <br />homeless service providersmust have a legitimate business reason when searching and accessing <br />information. All activity is logged, and participating agencies understand and agree that this audit trail <br />can be viewed at any time by authorized County personnel. <br />Contractor/Service Provider Agreement <br />BY ENTERING INTOTHIS AGREEMENT, THE AGENCY AGREES TO THE FOLLOWING: <br />The Agency agrees that all Agency staff provided with Clarity access will be trained to safeguard the <br />information contained in the SMC secure and private network of Core Service Agencies and homeless <br />services providers. <br />The Agency agrees to provide internal process and procedures to train staff on the <br />security and confidentiality principles that guard this secure and private network. <br />The Agency understands and agrees that Agency and its representatives will share and protect <br />information in the Clarity system as set forth herein and as required by law. <br />The Agency agrees to abide by the Clarity HMIS Privacy Policy and policy management document, <br />available here: https://www.smcgov.org/hsa/san-mateo-county-clarity-hmis-privacy-policy <br />(current version attached). The Agency agrees to further abide by any updates to these <br />documents. <br />nn tthhe SMCe SMC secure and ecure and pprriivate vate network of Core Service Agencies and <br />ATTY/AGR/2025.134/ CORE SERVICE AGENCY CONTRACT (SMC AND RWC) <br />REV: 06-04-25 VR Page 46 of 48 <br />6.L. - Page 49 of 51 <br />146