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AGREEMENT 04 – 2614 A-2 <br /> Project No. 0414000032 <br /> <br />6 <br /> <br />9. Travel, per diem, and third-party contract reimbursements for WORK are to be paid from <br />the funds in this AGREEMENT only after the contractor performs the work and incurs <br />said costs. <br />Payments for travel and per diem will not exceed the rates paid rank and file state <br />employees under current California Department of Human Resources (CalHR) rules <br />current at the effective date of this AGREEMENT. <br />If CITY invoices for rates in excess of CalHR rates, CITY will fund the cost difference and <br />reimburse CALTRANS for any overpayment. <br />10. In accordance with the CALTRANS Federal-Aid Project Funding Guidelines, PARTIES <br />must obtain approval from the Federal Highway Administration prior to any PROJECT <br />funding changes that that will change the federal share of funds. <br />11. Notwithstanding the terms of this AGREEMENT, PARTIES agree to abide by the <br />funding guidelines for all contributed funds that are programmed and allocated by the <br />California Transportation Commission(CTC). <br />Invoicing and Payment <br />12. PARTIES will invoice for funds where the SPENDING SUMMARY shows that one <br />PARTY provides funds for use by another PARTY. PARTIES will pay invoices within <br />forty-five (45) calendar days of receipt of invoice when not paying with Electronic Funds <br />Transfer (EFT). When paying with EFT, CITY will pay invoices within five (5) calendar <br />days of receipt of invoice. <br />13. If CITY has received EFT certification from CALTRANS then CITY will use the EFT <br />mechanism and follow all EFT procedures to pay all invoices issued from CALTRANS. <br />14. When a PARTY is reimbursed for actual cost, invoices will be submitted each month for <br />the prior month's expenditures. After all PROJECT COMPONENT WORK is complete, <br />PARTIES will submit a final accounting of all PROJECT COMPONENT costs. Based <br />on the final accounting, PARTIES will invoice or refund as necessary to satisfy the <br />financial commitments of this AGREEMENT.