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Page 2 of 4 <br />City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.org <br />In other situations, the City is required to make these regular payments as the user of utilities or in order <br />to purchase water to supply to City residents. Insurance premium payments and pension contributions <br />are also included in this group of large recurring annual payments that the City is required to pay. The <br />underlying agreements supporting these payments document how charges are to be calculated but do <br />not necessarily indicate the annual cost to the City. These recurring operating expenditures are frequently <br />in excess of the threshold used to distinguish contracts requiring City Council approval (currently $110,000 <br />per fiscal year). Individual Amazon purchases and CalCard (US Bank) purchases are approved by a <br />department head or their designee. <br />Staff recommend we ensure transparency for the Council and community on such large payments. As <br />such, and in alignment with the intent of the purchasing ordinance, staff will seek Council review and <br />approval annually for all purchases with a cumulative fiscal year amount of $110,000 or more. <br />ANALYSIS <br />Staff requests approval of the following recurring purchases, listed by vendor, with the corresponding <br />estimated amounts for FY 2025-26: <br />Table 1 <br />Vendor Name Description <br />Estimated <br />FY 2025-26 <br />Amount <br />Amazon Capital Services <br />Operational costs that are mostly office and <br />program supplies that require immediate <br />delivery <br />$360,000 <br />Bay Area Water Supply and <br />Conservation Agency <br />(BAWSCA) <br />Representation in negotiations for water <br />purchase and supply and administration of water <br />conservation initiatives and rebate programs <br />$450,000 <br />Bay Cities JPIA General liability insurance premium $5,083,278 <br />California Public Employees' <br />Retirement System (CalPERS) <br />Pension and health insurance contributions <br />(includes employee-paid portion of <br />contributions)$57,039,550 <br />City/County Association of <br />Governments (CCAG)Annual member assessment $335,000 <br />City and County of San <br />Francisco (SFPUC)Purchase and supply of water $26,325,000 <br />Delta Dental Dental insurance premium and claims $647,000 <br />Pacific Gas & Electric Natural gas & electric service $4,200,000 <br />Peninsula Library Systems <br />(PLS)Consortium member fees $493,548 <br />Recology Garbage collection fees $21,000,000 <br />7.B. - Page 2 of 4 <br />75