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Page 1 of 4 <br />City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.org <br />STAFF REPORT <br />To the Honorable Mayor and City Council <br />From the City Manager <br />DATE: August 25, 2025 <br />SUBJECT <br />Three-year Geographic Information System (GIS) software enterprise license agreement with <br />Environmental Systems Research Institute (ESRI) <br />RECOMMENDATION <br />By motion, determine that due to ESRI’s software compatibility with the existing City programs, <br />equipment and systems, it is unlikely that a competitive bidding process would serve the City’s best <br />interests or result in a lower price and the contract may be awarded without a competitive bidding <br />process, and approve and authorize the City Manager to execute the Master Agreement Products and <br />Services (EA) for small governments and Quotation #Q-545690 with Environmental Systems Research <br />Institute (ESRI) in the amount of $180,900 to provide the primary GIS technology used by City staff for a <br />period of three years, July 28, 2025 through July 27, 2028 and authorize the City Manager to increase the <br />amount of the agreement, if necessary, up to 10% not to exceed $198,990 (requires 5/7 vote). <br />STRATEGIC PLAN GUIDING PRINCIPLE <br />Excellence in Government Operations <br />BACKGROUND <br />Since 1996, the City has been using ESRI as its primary Geographic Information System (GIS) technology <br />resource for mapping and spatial analysis software applications. These applications are the primary <br />software systems utilized by GIS staff, who support GIS operations throughout the City organization. In <br />2010, the City began using ESRI’s server products, which enabled the City to store GIS data in a central <br />repository and make it possible to publish online map applications such as the publicly available <br />“Community GIS.” The GIS server technology is also an essential component of the data integration with <br />various inter-departmental software systems, such as the City’s permit system (TrakIt), utility billing <br />system (TrueBill), and asset management system (HiperWeb). <br />7.K. - Page 1 of 44 <br />192