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REV: 07-17-25 MI E. The Consultant shall hold the hearing within twenty (20) City working days of the City Clerk's receipt of the written appeal. The Hearing Officer shall provide notice of the appeal date and time at least ten (10) City working days before the hearing. F. The City shall provide reasonable prior notice to the Consultant regarding the scheduling of hearings, and the City shall provide any relevant documents to the Consultant, generally at least seven (7) City working days prior to the hearing. G. Prior to the date and time of the hearing, the Consultant shall review all relevant documents, including all relevant laws, ordinances, resolutions, regulations, or policies governing the subject matter of the hearing. H. The Consultant shall issue a written decision following the hearing. The Consultant shall promptly issue the written decision to the City’s Authorized Representative, and each party to the hearing. Unless otherwise specified in the relevant documents noticing the administrative hearing, the Consultant shall endeavor to issue the written decision within twenty (20) City working days of the date of the hearing. 4.Compensation. The Consultant’s authorized hearing officer shall perform services under this Agreement at the hourly billing rate of $225 per hour. Billing shall be provided in increments not greater than 1/10th of an hour. Reimbursement of costs advanced by Consultant on behalf of the City, as well as other expenses, will be billed in addition to the amount billed for fees. These currently include, but are not limited to, automobile mileage at the authorized IRS rate, actual expenses away from our office on City business, photocopy charges at $0.25/page, and any costs of producing or reproducing photographs, documents and other items necessary for legal representation. A. In order to request payment, Consultant shall submit invoices to the City identifying the services performed and the charges therefore, identifying (segregated for each matter): an identification of personnel who performed the services, hours worked, hourly rates, and reimbursable expenses. Each invoice shall include a cover page stating the dollar amount owed and excluding any confidential or sensitive information. B. The Consultant shall endeavor to provide monthly invoices no later than thirty (30) days after the end of the month in which services were performed. ATTY/AGR.2025.177/White Brenner (Administrative Hearing Officer) (Page 12 of 13)