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DRAFT <br /> <br />1 <br /> <br /> <br /> <br /> Boards, Commissions and Committees Work Plan Guidelines <br /> <br /> <br />Step 1 Review purpose of Commission as defined by Charter/Ordinance/Resolution. <br /> <br />Step 2 Develop a Mission Statement that reflects that purpose. <br /> <br />Step 3 Discuss and outline any priorities established by the City Council. <br /> <br />Step 4 Brainstorm goals, projects, or priorities of the Commission and determine the following: <br /> <br />A. Identify priorities, goals, projects, and ideas <br />B. Determine the benefit if the project or item is completed <br />C. Is it mandated by State or local law? Does it align with the City Council’s Strategic Initiatives? <br />D. Would the task or item require a policy change at the City Council level? <br />E. Resources needed for completion? (Support staff, creation of subcommittees, etc.) <br />F. Completion time? (1-year, 2-year, or longer term?) <br />G. Measurement criteria? (How will you know you are on track? Is it effective?) <br /> <br />Step 5 Prioritize projects from urgent to low priority. <br /> <br />Step 6 Prepare final Work Plan for submission to the City Council for review and approval in the following order: <br /> Work Plan Cover Sheet, Listing of Members, Priority List, Work Plan Worksheet – Steps 1 through 8 <br /> <br />Step 7 Use your approved Work Plan throughout its term as a guide to focus on the work at hand. <br /> <br />Step 8 Report out on work plan priorities to the City Council, which should include: <br /> <br />A. List of approved priorities or goals <br />B. Status of each item, including any additional resources required in order to complete <br />C. If an item on the list is not completed, indicate why it was not completed and list any additional time and/or resources <br />that will be needed in order to complete <br />8.A. - Page 5 of 14 <br />232