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REV: 11-19-25 LR EXHIBIT “A” SCOPE OF SERVICES AND FEE Task 1. Project Management, up to $92,613 Time and Materials (T&M) This task provides the overall management of the project. This task includes: Task 1.a. Project Scheduling, Quality Assurance, Cost Management, Staff Management, Project Coordination. a. Consultant will prepare a detailed Project Work Plan identifying the scope, schedule, goals, key activities, critical path items, key milestones, deliverables, and potential project risks (risk register). The Work Plan will include QA/QC procedures for the development and finalization of project deliverables. b. A senior Quality Control Manager from the consultant team will ensure that reports and studies are of the highest quality, and the plans are biddable, buildable, and administrable. c. Consultant’s Project Manager will use Wood Rodger’s accounting system, BST11 enterprise, to monitor and control budgets on a task-by-task basis to ensure that costs are kept within budget limitations. Task 1.b. Project Meetings: a.Consultant to host a kickoff meeting for the project team members and the City (City Engineer or designee, City’s Project Manager, and City Staff) to review the Work Plan, identify primary points of contact, and plan times for recurring Project meetings. b.Consultant will conduct regular bi-monthly progress meetings with the City (City Engineer or designee, City’s Project Manager, and City Staff), and as needed. c.Consultant will conduct other meetings with stakeholders and sub- consultants to collect survey information, share hydraulic model updates, share design concepts, for 30% PS&E reviews, for the final grant submission, and as needed to check task status to maintain schedule. Consultant will prepare agendas and track action items in coordination with the City’s Project Manager. Meetings will be held virtually. Task 1.c. Grant Assistance: a.Consultant to prepare project progress documentation to assist the City (City Engineer or designee, City’s Project Manager, and City Staff) with FEMA Flood Mitigation Assistance (FMA) grant project compliance statuses, prepare responses to Request for Information (RFIs) and provide necessary information to the City Grant for Quarterly Reports (QPRs). This includes providing scope of work, budget, and schedule updates identifying over-runs; and documentation for environmental planning and historic preservation, floodplain management, and other ATTY/AGR.2025.317/Wood Rodgers, Inc. (Page 12 of 77)