Agmt24 City of San Carlos Fire && Emergency Services Amendment No. 3

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ATTY/AGR.2024/AMEND. NO. 3/CITY OF REDWOOD CITY AND SAN CARLOS FIRE & EMERGENCY SERVICES REV: 06-20-24 VR Page 5 of 28 Any payments by San Carlos in excess of actual cost shall be carried on the books of Redwood City as a credit against the Personnel Staffing costs in the fiscal year following the true-up process, with one quarter of the amount applied in each of the four quarterly payments. Any shortfall in payment of actual cost of services shall be added to the Personnel Staffing costs in the fiscal year following the true-up process, with one quarter of the amount applied in each of the four quarterly payments. (i) Redwood City will prepare an annual report prepared with the key Fire Department performance data for presentation to San Carlos by February 15 of each year. The report will include calls for service trends in San Carlos, response times for service calls, and information about community engagement activities. The City Managers shall meet by March 15 each year to discuss the annual report and any issues both Participating Agencies want to discuss. (j) Following the second fiscal year, either Participating Agency shall have the right to request an independent audit no more than annually for the purpose of verifying the actual cost of providing the Services to San Carlos. The cost of the audit shall be borne equally by the Participating Agencies. The parties shall agree on a mutually acceptable auditor. 3. Relationship of the Participating Agencies. (a) Redwood City’s Fire Chief shall act as Fire Chief over the Redwood City Fire Department and the San Carlos Fire Department with all the powers and responsibilities entrusted to him by law. Redwood City’s City Manager alone shall exercise supervisory authority over the Redwood City Fire Chief. In the event of a Fire Chief vacancy, the San Carlos City Manager will be consulted on the recruitment and selection process. (b) San Carlos shall provide Redwood City and its Fire Chief with all necessary regulations, policies, procedures, manuals, and other information, to facilitate supervision of San Carlos Fire Department employees. Grievances, claims, and causes of action that may develop or accrue relating to San Carlos Fire Department employees shall be addressed and handled by San Carlos personnel and Redwood City personnel shall have the duty to cooperate. Personnel decisions of the Redwood City Fire Chief with respect to San Carlos Fire Department employees may be appealed to or reviewed by the San Carlos City Manager or other designated person as specified by San Carlos Municipal Code or by contract. (c) Subject to the memorandum of understanding with affected labor groups, mutual aid agreements, state law and federal law, the San Carlos City Manager as the Director of Emergency Services in San Carlos shall have all the powers and authority under law during a declared Emergency in San Carlos. In addition to the above provisions, the San Carlos City Manager may direct general Docusign Envelope ID: E05468C4-A699-4430-A510-E42D7232B74D