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ATTY/RESO.0021/CC RESO ADOPTING RELOCATION ASSISTANCE ADMINISTRATIVE FEES REV: 05-05-26 LF Page 4 of 6 Exhibit A Supporting Calculations and Data Tables Relocation Assistance Administrative Fee This fee covers administrative costs to process the relocation assistance application including City staff time for application review, requesting additional documentation, issuing notice of approval or denial and costs for mailing. City Positions Total Average Time (hours) FY 25-26 Fully Burdened Rate Total Staff Costs Housing Management Analyst 0.48 $245.31 $117.75 Housing Leadership Manager 0.10 $304.31 $30.43 Subtotal - Staff Costs 0.58 $148.18 Quantity Cost/Letter First Class (Regular) and Certified Mail 2 $12.00 $24.00 Total Cost $172.18 Fair Rate of Return Appeal Fee This fee covers the administrative costs of processing the appeal, including City staff time, document review, issuing written appeal decision, and mailing the decision based on the contracted hourly rate of the appeal officer plus their staff and the fully burdened hourly rates of the City staff, and the estimated number of hours the appeal officer plus their staff and City staff will need to process such an appeal. The appeal process can vary significantly in duration and complexity depending on the nature of the case. As such, City staff recommends structuring the Appeal Fee as a deposit-based fee, with actual costs billed on a time-and-materials basis. This approach ensures that applicants are charged proportionately for the services provided, including City staff time, appeal review, and administrative processing. Once the appeal is completed and a decision is issued, the City will reconcile the actual costs and either return any unused portion of the deposit, or invoice the landlord for any additional amount, if the actual cost is more than the deposit. Description Amount Appeal officer hourly rate $300* Appeal officer staff (e.g. Paralegal, law clerk) hourly rate $175* City staff time Fully burdened hourly rate** Estimated numbers of hours 10-15 *The hourly rate for appeal officer plus their staff (contracted) shall increase on July 1, 2027 and thereafter on July 1 each year based upon the annual Consumer Price Index (CPI) for “All Urban Consumers” published by the U.S. Department of Labor, Bureau of Labor Statistics (BLS) at https://www.bls.gov/cpi/data.htm for the geographic area established by the BLS or 5% whichever is lower