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<br />3/2/2026 3:31:59 PM Page 7 of 19 <br /> <br />• Any news releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational <br />or informational materials that received OTS PIO approval in a prior grant year needs to be <br />resubmitted for approval in the current grant year. <br />• For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and <br />OTS Grants Media Approval Process FAQs on the OTS website. <br />• Contact the OTS PIO or your OTS grant coordinator for consultation when changes from any of <br />the above requirements might be warranted. <br /> <br />C. Phase 3 – Data Collection & Reporting (Throughout Grant Year) <br />1. Prepare and submit grant claim invoices (due April 30, July 30, and October 30) <br />2. Prepare and submit Quarterly Performance Reports (QPR) (due April 30, July 30, and October 30) <br />• Collect and report quarterly, appropriate data that supports the progress of goals and objectives. <br />• Provide a brief list of activity conducted, procurement of grant-funded items, and significant <br />media activities. Include status of grant-funded personnel, status of contracts, challenges, or <br />special accomplishments. <br />• Provide a brief summary of quarterly accomplishments and explanations for objectives not <br />completed or plans for upcoming activities. <br />• Collect, analyze and report statistical data relating to the grant goals and objectives. <br /> <br />4. METHOD OF EVALUATION <br />Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in <br />the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary <br />of the grant’s accomplishments, challenges and significant activities. This narrative should also include <br />whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed. <br />5. ADMINISTRATIVE SUPPORT <br />This program has full administrative support, and every effort will be made to continue the grant activities <br />after grant conclusion. <br /> <br />