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<br />EXHIBIT "A" <br /> <br />SCOPE OF SERVICES <br /> <br />o The Midpeninsula Community Media Center will specify and assist in the <br />ordering and purchasing of the equipment, and oversee the set up of Redwood <br />City's web streaming operation. Any equipment purchased for Redwood City will <br />be reimbursed at cost. <br /> <br />o The Midpeninsula Community Media Center will encode and index up to 28 <br />Redwood City Council Meetings for one year, for a total annual of cost of <br />$11,266, billed in monthly payments of $938.83. <br /> <br />o The cost includes backup of all compressed files onto DVD-R's, recorded as data <br />files, and sent to the city on a monthly basis. <br /> <br />o The Midpeninsula Community Media Center will provide one year of storage for <br />each meeting on the Midpeninsula Community Media Center's QuickTime <br />server. Extended storage can be negotiated for an additional year at $10 per gig. <br />Bandwidth is free. <br /> <br />o We anticipate that the capacity of our server and Internet connection will be <br />adequate for the number of simultaneous viewers for the services we offer. <br />However, should either of these capacities be exceeded, we cannot be held <br />responsible for viewers who have difficulty receiving the streamed content as a <br />result. It is the Midpeninsula Community Media Center's intention to increase <br />these capacities should the need arise. <br /> <br />o The Midpeninsula Community Media Center will email the QuickTime reference <br />movie files for each indexed meeting to the City's web master, or somebody <br />designated by the webmaster. The files will be displayed on a City web page as <br />determined by City staff. <br /> <br />o The reference movies will be provided to the City within three business days from <br />when we receive the recorded meeting in the form of a captured data file. If a <br />technical problem prevents the capture of that file, a videotape or DVD can be <br />substituted. Extenuating circumstances that might prevent that three-business <br />day timetable include computer malfunction, sickness of all trained staff, and <br />natural disasters. In all cases we will endeavor to provide faster turnaround. <br /> <br />Agreement over $1 OK 10 <br />City Attorney Approved Version 111803 <br />