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6.2C Page 17 reviewed at quarterly Program Oversight Committee meetings. Contractor will be responsible for providing all materials required to carry out their service activities. Amount and Method of Payment Contractor shan not exceed the total amount allocated in the following categories: om Housin Relocation & Stabilization $156,500 (Pro'ected 2 households) $60,000 Financial Assistance Total $216, 00 Allocation of Financial Assistance funds may be modified during this agreement based on community need and review of the oversight committee. Re-allocation of financial assistance funds may be a result of under utilization of one or more partner agencies or redistribution based on need. Upon submission of all required completed documents and HMIS forms including 3 month re- evaluation forms, Samaritan House will issue financial assistance payments to the approved third party provider (Le. landlord) up to the allocated budget amount. If Contractor uses San Mateo County Housing department for habitability inspections, Samaritan House win issue Habitability inspection fees ($150.00) to the County of San Mateo upon submission of Habitability inspection reports. Habitability inspection fees are an allowable expense under financial assistance and will be deducted from the financial assistance fund of contractor allocation. Contractor will be reimbursed for housing relocation and stabilization services on a monthly basis. Invoices must be accompanied by HPRP time and activity reports (timesheets), approved payroll documentation (i.e. payroll service reports) and program narrative report outlining services provided. Payment shall be remitted only for allowable HPRP services actually provided as documented in the time and activity reports for eligible participants. Samaritan House reserves the right to withhold payment until proper documentation has been received. Contractor will be responsible for financial accounting of all personnel, materials, and other costs associated with provision of services under this agreement. Samaritan House will have final responsibility for managing the HCD/HPRP funds to pay Contractor for the services outlined in this agreement, although Contractor may elect to participate in fundraising efforts and/or assist in leveraging financial and in-kind resources to support these activities. If there is insufficient funding in the future to support these activities, Samaritan House may terminate this agreement with a minimum of 30 days notice to Contractor. Contractor shall expend 55% of financial assistance funds by September 30, 2010. If 55% expenditure has not been achieved, a written plan of action will be requested within 10 business days for review and approval. In no event, shall the maximum amount Samaritan House shall be obligated to pay exceed $216,500. City of Redwood City/Fair Oaks Community Cenler . State HPRP funding; November 1, 2009-September 30, 2011 3