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<br />6.2C <br />Page 24 <br /> <br />EXHIBIT B <br /> <br />SAMARITAN HOUSE <br />HPRP Client Records Confidentiality Policy <br /> <br />POLICY <br /> <br />Samaritan House is committed to respecting the confidentiality of the individuals and families receiving <br />Homeless Prevention and Rapid Re-housing funds. Data collection is a requirement to meet eligibility <br />requirements in order to received funding under the American Recovery and Reinvestment Act <br />Homelessness Prevention and Rapid Re-Housing funds. <br /> <br />The privacy of HPRP clients will be observed through agency and partner adherence to the following set <br />of procedures: <br /> <br />1. Clients receiving HPRP funding streams will be assigned a unique client identifier from the lead <br />agency. This identifier will be documented in the client paper files and used in the Samaritan House <br />HPRP access database; <br />2. Clients will automatically be assigned a client number when they are entered into San Mateo County's <br />HMIS database. This number is generated automatically from the County HMIS system. The HMIS <br />number will be documented in the paper client files as well as the access database. This means that <br />clients will have two unique identifiers; <br />3. Samaritan House will maintain paper records for 100% of the clients receiving HPRP funds from the <br />State and County. These records will be maintained in a locked filing cabinet that is housed in a <br />locked office within a password protected office building; <br />4. Samaritan House will enter client data into the County-operated HMIS website, which is password <br />protected and housed offsite; <br />5. Samaritan House will enter client data into the Samaritan House HPRP database, which is housed on <br />the password protected Samaritan House intranet system; <br />6. Client information will not be shared with unauthorized third parties; <br />7. Clients will be informed of this Confidentiality Policy upon entry into all State and County HPRP <br />funded programs; <br />8. Clients will sign consent for release of confidential information for HMIS and HPRP data collection. <br />The expiration date is one year from the date of signature. <br /> <br />City of Redwood City/Fair Oaks Community Center - State HPRP funding; November 1, 2009-September 30, 2011 <br /> <br />10 <br />