AgdaPkt 2010-04-26 - Laserfiche WebLink

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6.1C REPORT To the Honorable Mayor and City Council From the Ci Mana er April 26, 2010 SUBJECT Professional services agreement for pump control instrumentation and programming for the Redwood City Recycled Water Project. RECOMMENDATION Approve, by motion, a professional services agreement with The EDCCO Group, Inc. (EDCCD) of San Carlos for construction support services for software programming and electrical system integration to monitor and control new pumps for the Redwood City Recycled Water Project - Distribution Pump Station ("DPS") Capacity Increase, for an amount not to exceed $168,520.00, and authorize the City Manager to increase the contract amount up to 100/0 if necessary. BACKGROUND Council awarded the construction contract for the DPS Capacity Increase to Spiess Construction Co., Inc. for $1,329,446.17 on February 22,2010. In 2005, EDCCD assisted the city in reviewing the design, and programming the operation of the instrumentation and controls for the pumps during the initial construction of the DPS facility. Since then, EDCCD has assisted the city to further refine and improve the pump control operation and programs and operation. Staff recommends EDCCD for the work of the proposed agreement because of their extensive knowledge of the city's recycled water project and expertise in supervisory control and data acquisition systems ("SCADA"). EDCCO has provided on-going SCADA maintenance services to the city for many years. The consultant's scope of work includes support to evaluate electrical operations and pump design throughout the construction period; review of the pump supplier's installation and operations data; modification and testing of existing controller logic to facilitate the addition of five more pumps to the existing facility; and modification, testing, and programming of existing display units and SCADA. Staff does not have the expertise to perform this work. ALTERNATIVES Council may choose not to approve the proposed agreement with EDCCD, and direct staff to seek other service providers, at the risk of impacting the schedule for implementing increased pumping capacity of the DPS facility. FISCAL IMPACT Funds for the proposed professional services agreement are available from the Water Revenue Bond proceeds. The city has issued a series of Water Revenue Bonds totaling $72 million to finance Phase 1 of the Recycled Water Project. Currently available project funds, less unattributed interest, total $5,334,447 as of February 28, 2010.