AgdaPkt 2010-04-26 - Laserfiche WebLink

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6.1F Pa e 1 REPORT To the Honorable Mayor and City Council From the Ci Mana er April 26, 2010 SUBJECT Amendment No.3 to the agreement with The Kastrop Group, Inc. for professional services related to the renovation of the Main Library. RECOMMENDATION Approve, by motion, Amendment No.3 to the agreement with The Kastrop Group, Inc. in the amount of $10,946.65 for a total not-to-exceed contract value of $113,196.65. BACKGROUND The renovation of the Main Library's second floor and the heating, ventilation, and air conditioning system (HVAC) was substantially completed in January of this year. The Kastrop Group, Inc. provided design, construction supportl and related services for this project. On February 12, 2007, Council approved the original agreement with The Kastrop Group, Inc., in the amount of $66,500.00. The original scope of work included the reconfiguration of the existing space on the Library's second floor to accommodate Project Read activities, 50 additional internet stations, and to create a new teen area. On August 27,2007, Council approved Amendment No.1 in the amount of $10,750.00 which provided for supplementary design services so that 20 of the 50 internet stations initially intended for the second floor could be relocated to the existing computer technology lab on the first floor. The additional design work reduced demand on the HVAC system, allowed for computer station configurations which accommodate multiple patrons, expands seating and aisle space on the second floor, and creates a quieter environment for adult computer users. On November 9, 2009, Council approved Amendment No. 2 in the amount of $25,000.00 to provide additional post-design services during construction as determined at the pre-construction meetings with the construction contractor, Rodan Builders. These services were related to the mechanical and structural engineering oversight of the roof mounted HV AC installation. Some existing conditions remained unknown until uncovered during the actual course of construction. Amendment No.3 provides for additional post-design services that were required to resolve seismic and structural support issues related to the installation of glass meeting room partitions in the newly created teen area. The project manager was apprised when the need for additional services was realized and subsequently continued the work, rather than stop construction to receive additional funding authorization, so as not to delay completion of a time sensitive project that was disruptive to operations and that had displaced staff. Staff recommends approval of Amendment No. 3 to the Agreement with The Kastrop Group in the amount of $10,946.65 to provide the additional construction administration services. ALTERNATIVES Council may choose not to approve Amendment NO.3 to this agreement.