AgdaPkt 2010-04-26 - Laserfiche WebLink

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6.2C Page 1 REPORT To the Honorable Mayor and City Council From the Cit Mana er April 26, 2010 SUBJECT Final Acceptance - Master Water Meter Replacement Project (Redwood Shores and Harborside Apartments) RECOMMENDATION Accept, by motion, the Master Water Meter Replacement Project for the Redwood Shores and Harborside Apartments near Redwood Shores Parkway and Avocet Lane within Redwood Shores and authorize the release of bonds and the retention according to city procedures. BACKGROUND On October 19, 2009, Council awarded the construction contract for the Master Water Meter Replacement Project for the Redwood Shores and Harborside Apartments to D & D Pipelines, Inc. The work of this project included the installation of four 8-inch detector water meters, concrete vaults, piping and appurtenances, and restoration of all pavement. landscaping. and pedestrian access ways damaged during the construction activities. The existing four 8-inch master detector meters had outlived their useful life and were outdated to the extent that services to calibrate. maintain, and repair the equipment could no longer be secured. By replacing the master detector meters, this project has improved the reliability of the master water meters for the Redwood Shores and Harborside Apartments. The project was awarded for a base bid of $83,000.00. Construction began in December, 2009. The project was successfully completed in accordance with the plans and specifications. One (1) change order totaling $9.988.00 was issued. The final contract amount is $92,988.00 which is 120/0 more than the initially awarded contract amount. On February 22, 2010, the Council approved the request to increase the amount of the contract from 100/0 to 15%) which was necessary to complete the construction of the project. Change orders resulted from unexpected conditions encountered during construction. Unanticipated work included additional thrust restraints for pipe fittings, increasing the height of pre-cast concrete vaults to accommodate existing grades, a new ductile iron reducer fitting, and the removal of the concrete vault at Redwood Shores Apartment to facilitate the installation of the new concrete vault. These work items generated aD additional expense of $9,988.00. AL TERNA liVES Council may choose not to accept the project and/or not to authorize the release of bonds and retention which would be contrary to the terms of the contract, prior Council action, and the public contracting code.