AgdaPkt 2010-05-24 special, clsd and jnt

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6.1 D Page 1 REPORT To the Honorable Mayor and City Council From the City Manager May 24, 2010 SUBJECT Revocable Encroachment Permit to Kaiser Permanente for roadway improvements and underground utilities installation and maintenance ' RECOMMENDATION Approve and authorize, by motion, execution of Grant of Revocable Encroachment Permit to Kaiser Permanente for roadway improvements, underground utilities installation, and on-going maintenance, for a portion of Marshall Court within the public right-of-way. BACKGROUND Kaiser Hospital has several plans currently under review for their new replacement Hospital and associated support structures for their new campus. The project's precise plan was prepared in 2003. In December 2008 the Planning Commission approved Kaisers Phase I plan which included a conceptual plan of the new hospital building envelope, entrances, and access points. Part of the reconfiguration of the entrance to the hospital involves the use of Marshall Court connecting to Kaiser's Campus Drive which can also be accessed from Maple Street. This was a preferred alternative for access rather than direct entry from Veterans Boulevard. The Office of Statewide Health Planning and Development (OSHPD) is the State's permitting authority for the hospital and is currently reviewing the plans. Pending approvals, Kaiser proposes to begin construction by July or August of this year. Building, Infrastructure, and Transportation Department staff has been working with Kaiser on the abandonment of the cul-de-sac portion of Marshall Court. Kaiser is the exclusive benefactor of this portion of the roadway and abandoning will relief the City from maintenance responsibilities. After abandonment, the right-of-way reverts back to the underlying property owners. However, title search yield information that the underlying ownership of this area may not be Kaiser. Granting a revocable encroachment permit allows Kaiser to meet their construction schedule while the title matter is settled. Staff recommends that a Revocable Encroachment permit be issued for a period up to 4 years, which should provide sufficient time for Kaiser's consultants to coordinate a successful abandonment of this area. The Permit will allow Kaiser to install and maintain new improvements such as sidewalks, street trees, roadways, underground oxygen and electrical conduits serving the new Hospital and Central Utility Plant. The City reserves the right to revoke this encroachment permit should a public need arise for the use of Marshall Court. Attached is a map showing the location of the area of the revocable encroachment permit.