AgdaPkt 2003-02-03 - Laserfiche WebLink

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3.1 A- I REPORT To the Honorable Mayor and City Council From the City Manager February 3, 2003 Subject Consultant Agreement for Professional Construction Management Services (Harris & Associates) for the Ralston Avenue /Marine Parkway Interchange Improvement Project. Recommendation Approve and authorize execution of an agreement with Harris & Associates for providing professional construction management services for the Ralston Avenue /Marine Parkway Interchange Improvement Project, in an amount not to exceed $1,500,000, of which Phase 1, Pre - construction Services, in an amount not to exceed $57,775, is to proceed now. Phase 2, the Construction Management and Contract Administration will be added through an Amendment/Task Order after Construction bids are opened. Background The final design for the improvements of the Ralston Avenue /Marine Parkway Interchange started in September 2000, and the 100% design review copies were submitted to Caltrans for their final comments and approval on January 3, 2003. The project was designed by Mark Thomas and Company, and the design costs are being shared between the Cities of Redwood City and Belmont. The current project construction cost is estimated to be $14 million. The cost of this project is being paid for through four major funding sources, as follows: 1. State Transportation Improvement Program (STIP), 2. Monies Belmont collected from the developers during the development of Island Park, 3. Redwood Shores Community Facilities District No. 99 -1 (RSCFD 99 -1), and 4. City /County Association of Governments (C /CAG). This award of contract is the result of a selection process that started in July, 2002, with a request for proposal from qualified consultants, and concluded on August 7, 2002, with the ranking by an interview panel of representatives from both Cites and Caltrans. A total of eight proposals were received, and five teams of consultants were invited to participate in the selection interview. The panelist assigned numerical marks for each interviewed consultant, based upon eight different attributes (deemed important by the cities) for the success of the project. After totaling the marks, Harris & Associates emerged with the most points. This selection process is consistent with Federal, State, and City practices, and will qualify the cost for reimbursement from the grant funds received by this project.