AgdaPkt 2003-02-24 - Laserfiche WebLink

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1 -g_i REPORT To the Honorable Mayor and City From the City I February 24, 2003 Subject Vector (Rodent and Cockroach) Control Program for Sanitary Sewers, Creeks, Municipal Marina, Port of Redwood City and Corporation Yard for the City of Redwood City Recommendation By motion, authorize Task Order No. 1 to Dewey Pest Control of San Francisco, California amending the Original Agreement (contract) for Vector (Rodent and Cockroach) Control Services in the City of Redwood City, as follows: (1) extend the term for one year, ending February 29, 2004 and (2) increase the contract value to $62,442.00 for the period. Background On February 26, 2001, following a competitive bidding process, the City Council approved the award of a two -year contract to Dewey Pest Control, a licensed pesticide operator, to provide services for the Rodent and Cockroach Control Program. The City Clerk advertised the bid invitation and the bid specifications were mailed to twelve (12) pest control companies. The bid opening was held on January 31, 2001 at 3:00 p.m. in the City _ Clerk's Office and at the bid opening the City received one bid, Dewey Pest Control. The initial two -year contract term ends on February 28, 2003. Further, the contract provides for the City at its discretion to extend the contract in one -year increments over a five (5) year period using the most recent annual Consumer Price Index -Urban (CPI -U) for the San Francisco - Oakland -San Jose area. The formula prescribed in the Contract requires the City to base the compensation increase on a rate derived from a formula calculating the annual CPI -U ending in 2000 and the year ending in 2002, then multiplying the rate by the cost of work completed for the last year of the contract term. Based on this formula, Dewey Pest Control is entitled to increased compensation at a rate of 1.07 over the $53,052.00, the value of work completed for the year 2002. Applying the compensation rate of 1.07, the new compensation for this period is $56,765. Additionally, staff recommends including a 10 percent contingency ($5,677.00) to cover cost associated with bait replacement and re- installation, which can be an unexpected expense caused by major infestations, damage and / or vandalism of bait stations. The proposed total contract amount for this period is $62,442.00, including the contingency. Dewey Pest Control has provided vector control services to Redwood City and throughout the county since 1989. Dewey was the only contractor to respond to the City's 2001 competitive bidding process. Staff has experienced responsive and thorough services from Dewey and the County Health inspectors have been satisfied with the work. The City's vector control program is operated with active involvement of the County Health Services Agency, which is responsible for monitoring and enforcing State regulations in this area. The Environmental Health Services Division provides all inspection services to our program, as well as to other cities' programs, countywide. The County inspection fee is