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. . , it L~:N~:A~~ (2) . Computerized loss reports In an acceptable format as mutually agreed upon at the effective date of this Agreement, showing descriptive data, details of each month's payments, total payments, reserves and total experience and incurred loss values for each claim. (3) Any and all other reports as required by Employer. b. Provide oral claims reports on demand, special specific-focus loss run reports within twenty- four (24) hours and larger or major computer analysis reports within seven (7) working daYSI excluding weekends and holidays. It is further agreed and understood that should Employer require that Administrator prepare for Employer special reports, which require additional programming costs there may be an additional charge for said reports. c. Maintain all records and statistical data on each employee claim of Injury or Illness, including, but not limited to, a record of each denial, delay, litigated claim and loss, which records and data shall be available upon request by Employer. Employer, at Employer's discretion, may audit all records maintained by Administrator including, but not limited to, all payments made on behalf of Employer. Such audit may Incorporate random sampling or other audit procedures suitable to Employer. d. Prepare and submit Federal Information Return (Form 1099) by statutory deadline for applicable payments made by Administrator on Employer's behalf, during the term of this Agreement and as specified under Section 1.02. (e) of this Agreement. e. Prepare all other reports as necessary to remain in compliance with all Workers' Compensation Laws and other state and federal laws, rules and regulations. f. Provide report to Accounting Department of Employer of all payments when made and any other information necessary for Employer to adequately fund the bank trust account. All such payments shall be supported with check payment detail and monthly summary report showing all payees, payment amounts and dates of payment. g. Provide for Employer the ability to be on-line with Administrator's computer system. This system will prOvide Employer with all financial and statistical data relating to Employer's workers' compensation claims, together with narrative topical"notepad" reports, on each individual claim. This system will also include electronic mail service between Administrator and Employer; the ability to electronically transmit S020's (Employer's First Report of Industriallnjury/lllness)i OSHA Log generation; and complete report generation capabilities. v. EMPLOYER'S DUTIES 5.01. Employer agrees to perform as follows: a. Promptly report to Administrator as they shall occur and become known to Employerl the employee claims of occupational injury, disease, Illness, or death. b. Promptly forward to Administrator all applications, notices of claims, notices of hearings or The CIty of Redwood CIty - Claim Service Asreement - 2010 - 2012 6