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6.18 Page 25 Attachment B REDWOOD CITY SCHOOL DISTRICT EXTENDED DAY LEARNING PROGRAM POLICIES & PROTOCOLS ATTENDANCE Attendance policy is dictated by the California Department of Education. Programs must maintain an eighty-five percent attendance rate. Ifprogram attendance drops below 85% but is still above 75% the state will provide technical assistance to help raise the attendance rate and this technical assistance will continue until the program attendance rate is at 85%. If program attendance drops below 75% the state will provide intensive technical assistance until the required 850/0 attendance rate is achieved. If the attendance rate remains below 75% for more than 3 attendance reporting periods, future funding may be reduced by the state. Dual funded sites need to achieve 100% attendance in ASES and 85-100% in 21 st CCLC. The state After School Education and Safety grants program requires program attendance to' be reported twice a year - January 31 and July 31. When providers report attendance to the Redwood City School District they must use the CDE grant attendance forms. Providers will also submit a copy of a Cityspan report verifying the numbers they submit and sign this copy of the report agreeing to the reported numbers. In order to have time to review and submit the forms to the state, the forms must be completed by the provider and returned to the After School Coordinator two weeks in advance of the state due date. ATTENDANCE FORMS ARE DUE TO THE DISTRICT: January 15 - for period July 1 - December 31 July 15 - for period January 1 - June 30 Attendance (total students served) is calculated by adding together the number of students who participated each day of the program during the reporting period. For example, if 30 students participated Monday, 40 Tuesday, 35 Wednesday, 40 Thursday and 20 Friday, then the total students served that week is 165. The form also asks for the number of days the program was in operation during the program period. For middle school programs, although the state only requires students to attend 3 days per week, your attendance rate is based on a 5-day a week program. Thus if students only attend 3 days a week, you must fill the other two days with students to achieve maximum attendance. Each provider must keep accurate and detailed attendance records that support the attendance reported to the District, the state and federal government. These records shall be made available to the District at the District's request. It is the contractor's responsibility to make sure all attendance information is submitted accurately and is identical to the Cityspan system. 6/1 /1 0 Page 1 of4