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6.18 PaQ.e 34 Attachment"B REDWOOD CITY SCHOOL DISTRICT EXTENDED DAY LEARNING PROGRAM POLICIES & PROTOCOLS ATTENDANCE Attendance policy is dictated by the California Department of Education. Programs must maintain an eighty-five percent attendance rate. Ifprogram attendance drops below 85% but is still above 75% the state will provide technical assistance to help raise the attendance rate and this technical assistance will continue until the program attendance rate is at 85%. Ifprogram attendance drops below 75% the state will provide intensive technical assistance until the required 85% attendance rate is achieved. If the attendance rate remains below 75% for more than 3 attendance reporting periods, future funding may be reduced by the state. Dual funded sites need to achieve 100% attendance in ASES and 85-100% in 21 st CCLC. The state After School Education and Safety grants program requires program attendance to be reported twice a year - January 31 and July 31. When providers report attendance to the Redwood City School District they must use the CDE grant attendance forms. Providers will also submit a copy of a Cityspan report verifying the numbers they submit and sign this copy of the report agreeing to the reported numbers. In order to have time to review and submit the forms to the state, the fonns must be completed by the provider and returned to the After School Coordinator two weeks in advance of the state due date. ATTENDANCE FORMS ARE DUE TO THE DISTRICT: January 18 - for period July 1 - December 31 July 18 - for period January 1 - June 30 Attendance (total students served) is calculated by adding together the number of students who participated each day of the program during the reporting period. For example, if 30 students participated Monday, 40 Tuesday, 35 Wednesday, 40 Thursday and 20 Friday, then the total students served that week is 165. The form also asks for the number of days the program was in operation during the program period. To determine your program attendance rate, the state compares your annual total students served to the number of students proposed to be served in the original grant request. So if a program proposed to serve 90 students for 180 days, the total students served should be 16,200 to achieve 100% attendance and 13770 to achieve 85% attendance. The state also looks at the annual total number of days the program is in operation as reported on a program's attendance reports. This should not exceed the number of days proposed in the original grant request. For middle school programs, although the state only requires students to attend 3 days per week, your attendance rate is based on a 5-day a week program. Thus if students only 5/21/10 Page 1 of 4